CSI Hiring Procedures

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The Announcement

Requesting Your New Position

The process of replacing or adding a new position begins by discussing the need with your supervisor. Then you may create a new announcement online using the SilkRoad Applicant Tracking Program (ATS) at https://csi-openhire.silkroad.com/. Beginning with a New Hiring Request on the TASKS page, you will be asked for the following information:

  1. CSI Job Classification title (as well as the title of your specific position)
  2. Job location, whether it is on the main or off-campus location
  3. Dates the position will close to application and start to work
  4. New or replacement position and incumbent's name (current employee in job)
  5. Position type: Administration, faculty or staff as well as exempt or non-exempt status
  6. Full-time, part-time, regular or temporary status and benefits details
  7. Grant funding number and end of grant date if applicable.
  8. Salary, if other than the salary for the grade that matches this position
  9. Abbreviated Job description including summary, duties and qualifications
  10. Rationale for replacing or adding the position
  11. Names of all individuals included in the interview process
  12. Advertising preferences and choices
  13. Add a Questionnaire (not working; use "cancel" to continue past this feature for now)

The Job Description

JDBefore beginning the process of writing a job announcement, it is best to create or update the corresponding job description. For a new position, resources exist online in the form of a CSI Job Description Template, generic and past descriptions that may be accessed through the old ATS TASKS page, and descriptions are available from outside sources such as the Idaho State Department of Human Resources. You may also find CSI job descriptions by department on the shared PAVO Server. The CSI HR office is always available to assist in the creation of a new description and with assigning classification and salary grade information.

When updating a current job description, it is always wise to consider other positions performing similar duties in the workplace and whether changes in assignments on other various descriptions would benefit the team. Take into account the current strengths and interests of the team members and consider if a change or addition of duties would provide a new challenge to existing positions. Remember to consider any new assignments at evaluation time and add all updated job descriptions to employee evaluation forms.

Instructional job descriptions must be approved by the Executive VP prior to announcing any new position.

The Approval Process

Gaining approval to post your new position is part of the automated process of the ATS. Once the new announcement has been prepared with all the proper information noted, the hiring authority will choose Request My Job. This initiates the process of emailing a link of the Approval Tracker page to each supervisor in succession until the new announcement has been reviewed by all. Required approvals include all immediate supervisors as well as the VP of Administration, HR Director, EVP/CAO, and finally the President.

Once the announcement has been approved by the President, the ATS administrator will contact the hiring authority to discuss advertising choices and costs. At a minimum, all positions will be advertised online at the CSI Employment Opportunities Web site. Positions that are intended for application by current employees only will also be announced online to facilitate the process of electronic application.

The college subscribes to the policy of providing equal educational and employment opportunities, services, and benefits to students and employees without regard to race, color, religion, sex, age, national origin, or disability in accordance with the Civil Rights Act of 1964 as amended, Title IX of the Educational Amendment of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990.


Human Resources | ATS Administrator | April 2017 College of Southern Idaho