6. OPERATING POLICIES & PROCEDURES
6.01 UNLAWFUL DISCRIMINATION, HARASSMENT, HUMAN TRAFFICKING, SEXUAL MISCONDUCT POLICY AND COMPLETE COMPLAINT PROCEDURE (Rev: 6/15)
Persons of the College of Southern Idaho community, guests and visitors have the right to be free from discrimination, harassment, and sexual misconduct. All persons of the campus community are expected to conduct themselves in a manner that does not infringe upon the rights of others.
The purpose of this Policy is to:
- Clearly establish the College’s commitment to provide a campus free from discrimination, harassment, and sexual misconduct.
- Define and set forth the procedures for investigating and resolving complaints of such conduct.
- Reaffirm these principles and provide recourse for those individuals whose rights have been violated.
This policy shall not be construed or applied to restrict academic freedom at the College of Southern Idaho, nor shall it be construed to restrict constitutionally protected expression, even though such expression may be offensive, unpleasant, or even hateful.
Unlawful conduct which adversely impacts the campus, or has the potential to adversely impact the campus, will not be tolerated.
Discrimination or harassment of an applicant for employment, a student, a member of the public, or an employee by any individual on the basis of race, color, religion, national origin, gender, age (40 and over), sexual orientation, pregnancy, or disability is in violation of state and/or federal law and will not be tolerated by the College of Southern Idaho.
Human trafficking, or sexual exploitation and abuse, as defined in Executive Order section 103 of the TVPA, 22 U.S.C. 7102(8), will apply to all federal contractors and subcontractors, and includes sex trafficking in which a commercial sex act is induced by force, fraud, or coercion, or in which the person induced to perform such act has not attained 18 years of age, or the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services through the use of force, fraud, or coercion, for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery. Exchange of money, employment, goods, or services of sex, including sexual favors or other forms of humiliating, degrading or exploitive behavior is prohibited. This includes exchange of assistance that is due to beneficiaries.
Persons found to be participating in any form of unlawful discrimination, harassment, sexual misconduct, or retaliation against another person for filing a complaint or cooperating with an investigation shall be subject to disciplinary action up to and including termination of employment or expulsion from school.
The College: It is the responsibility of the College to develop this Policy, provide training on this Policy, keep it up to date, and to ensure that any violation of this Policy brought to its attention is dealt with as required by law and according to this Policy.
College Employees: It is the responsibility of each and every employee to know this Policy and to follow it. All College employees share the responsibility of understanding and preventing unlawful discrimination, harassment, and sexual misconduct and abuse. Supervisors have the responsibility to enforce the policy, to see that new employees receive training on the Policy, to make a regular review with all employees to ensure they know the Policy and to regularly check the workplace to make sure the Policy is being followed.
The College has designated the Director of Human Resources, as the Coordinator for Title VII of Education Amendments of 1964, Title IX of the Education Amendments of 1972, and Sections 503 & 504 of the Rehabilitation Act of 1973, who will be responsible for following the reporting or complaint procedures as set out in this Policy.
Offenses include, but are not limited to:
- Verbal, Physical, Visual, and Sexual Harassment
- Non-Consensual Sexual Contact (or attempts to commit same)
- Non-Consensual Sexual Intercourse (or attempts to commit same)
- Sexual Exploitation
Verbal, Physical, Visual, and Sexual Harassment:
Verbal Harassment -- Includes, but is not limited to epithets, derogatory comments, slurs, propositioning, or otherwise offensive words or comments on the basis of race, color, religion, national origin, sex, age (40 and over) and disability whether made in general, directed to an individual, or to a group of people regardless of whether the behavior was intended to harass. This includes but is not limited to inappropriate sexually-oriented comments, including dress or physical features, sexual rumors, code words, and race-oriented stories, as well as jokes of a sexual or discriminatory nature or “kidding” which is oriented towards a prohibited form of harassment.
Physical Harassment -- Includes, but is not limited to assault, impeding or blocking movement, leering, or the physical interference with normal work, privacy or movement when directed at an individual on the basis of race, color, religion, national origin, sex, age (40 and over) and disability. This includes pinching, patting, grabbing, inappropriate behavior, or making explicit or implied threats or promises in return for submission to physical acts.
Visual Forms of Harassment -- Includes, but is not limited to derogatory, prejudicial, stereotypical or otherwise offensive posters, photographs, cartoons, e-mails, notes, bulletins, drawings or pictures on the basis of race, color, religion, national origin, sex, age (40 and over) and disability. This applies to both posted material and material maintained in or on College equipment or personal property in the workplace.
Sexual Harassment --Includes, but is not limited to any unwelcome: sexual advances, requests for sexual favors, or other verbal or physical conduct of sexual nature, including sexual assault. Sexual harassment, including sexual assault, can involve persons of the same or opposite sex.
Sexual Harassment is defined as:
- Unwelcome, gender-based verbal or physical conduct that is
- Sufficiently severe, persistent or pervasive that it
- Unreasonably interferes with, denies or limits someone’s ability to participate in or benefit from the College of Southern Idaho’s educational programs and/or activities, and is
- Based on power differentials (quid pro quo), the creation of a hostile environments, or retaliation.
Types of Sexual Harassment
1. Quid pro quo sexual harassment exists when:
- There are unwelcome sexual advances, requests for sexual favors or other verbal or physical conduct of a sexual nature; and
- Submission to or rejection of such conduct results in adverse educational or employment action.
2. Hostile Environment includes any situation in which there is harassing conduct that is sufficiently severe, pervasive and objectively offensive that it alters the conditions of employment or limits, interferes with or denies educational benefits or opportunities, from both a subjective (the alleged victim’s) and an objective (reasonable person’s) viewpoint.
- The determination of whether an environment is “hostile” must be based on all of the circumstances. These circumstances could include:
- The frequency of the conduct;
- The nature and severity of the conduct;
- Whether the conduct was physically threatening;
- Whether the conduct was humiliating;
- The effect of the conduct on the alleged victim’s mental or emotional state;
- Whether the conduct was directed at more than one person;
- Whether the conduct arose in the context of other discriminatory conduct;
- Whether the conduct unreasonably interfered with the alleged victim’s educational or work performance;
- Whether the statement is a mere utterance of an epithet which engenders offense in an employee or student, or offends by mere discourtesy or rudeness
- Whether the speech or conduct deserves the protections of academic freedom or the 1st Amendment.
Non-Consensual Sexual Contact
Non-Consensual Sexual Contact is defined as:
- Any intentional sexual touching,
- However slight,
- With any object,
- By a man or a woman upon a man or a woman,
- That is without consent and/or by force
Non-Consensual Sexual Intercourse
Non-Consensual Sexual Intercourse is defined as:
- Any sexual intercourse
- However slight,
- With any object,
- By a man or woman upon a man or a woman,
- That is without consent and/or by force
Occurs when a person takes non-consensual or abusive sexual advantage of another for his/her own advantage or benefit, or to benefit or advantage anyone other than the one being exploited, and that behavior does not otherwise constitute one of other sexual misconduct offenses.
Sexual Exploitation is defined as:
- Invasion of sexual privacy;
- Prostituting another person;
- Non-consensual photos, video, or audio-taping of sexual activity;
- Going beyond the boundaries of consent (such as letting your friends hide in the closet to watch you having consensual sex);
- Engaging in voyeurism;
- Knowingly transmitting an STI or HIV to another person;
- Exposing one’s genitals in non-consensual circumstances; inducing another to expose their genitals;
- Sexually-based stalking and/or bullying may also be forms of sexual exploitation
Other Misconduct Offenses (will fall under Title IX when gender-based)
- Threatening or causing physical harm, extreme verbal abuse, or other conduct which threatens or endangers the health or safety of any person;
- Discrimination, defined as actions that deprive other persons of the community of educational or employment access, benefits or opportunities on the basis of gender;
- Intimidation, defined as implied threats or acts that cause an unreasonable fear of harm in another;
- Hazing, defined as acts likely to cause physical or psychological harm or social ostracism to any person within the College of Southern Idaho community, when related to the admission, initiation, pledging, joining, or any other group-affiliation activity;
- Bullying, defined as repeated and/or severe aggressive behavior likely to intimidate or intentionally hurt, control or diminish another person, physically or mentally (that is not speech or conduct otherwise protected by the 1st Amendment).
- Violence between those in an intimate relationship to each other;
- Stalking, defined as repetitive and/or menacing pursuit, following, harassment and/or interference with the peace and/or safety of a member of the community; or the safety of any of the immediate family of members of the community.
- Relationship violence is abuse or violence between partners or former partners involving one or more of the following elements; battering that causes bodily injury, purposely or knowingly causing reasonable apprehension of bodily injury, emotional abuse creating apprehension of bodily injury or property damage, or repeated telephonic, electronic, or other forms of communication -- anonymously or directly -- made with the intent to intimated, terrify, harass, or threaten.
Additional Applicable Definitions
Confidentiality, Privacy and Reporting Policy
Confidentiality will be maintained to the fullest extent possible in accordance with applicable federal, state and local law. However, a complete and thorough investigation of the allegations will require the investigator to inform witnesses of certain aspects of the report or compliant in order to obtain an accurate account of the actions of the parties involved.
To Report Confidentially
When consulting campus resources, all parties should be aware of confidentiality, privacy and mandatory reporting in order to make informed choices. On campus, some resources can offer you confidentiality, sharing options and advice without any obligation to tell anyone unless you want them to.
If one desires that details of the incident be kept confidential, they should speak with on-campus mental health counselors or off-campus rape crisis resources, members of the clergy or employee assistance program who can maintain confidentiality. Campus counselors are available to students free of charge. Counseling Services
If you are unsure of someone’s duties and ability to maintain your privacy, ask them before you talk to them. They will be able to tell you, and help you make decisions about who can help you best.
Non-Confidential Reporting Options
You are encouraged to speak to officials of the institution to make formal reports of incidents. The College of Southern Idaho considers all faculty and staff “responsible employees” with the exception of campus counselors.
Notice to anyone in any of these roles is an official notice to the institution. You have the right and can expect to have incidents of sexual misconduct to be taken seriously by the institution when formally reported, and to have those incidents investigated and properly resolved through administrative procedures. Formal reporting means that only people who need to know will be told, and information will be shared only as necessary with investigators, witnesses, and the accused individual.
CSI follows the practice of due process; i.e., the right to be heard in his or her own defense to provide an equitable method for the administrative resolution of complaints without coercion, restraint, or reprisal against any person for filing or for involvement in a complaint, and to establish a uniform method of filing a complaint.
If any individual observes unlawful discrimination, he/she should take direct action to report the problem. Employees must take action by notifying their administrator or Director of Human Resources, who will then take prompt steps to address the allegation.
The following complaint procedure should be followed in order to address a report or complaint regarding personnel policies and procedures, practices, working conditions and/or unlawful harassment, discrimination, sexual misconduct and abuse, or retaliation:
- A person who feels unlawfully harassed, discriminated against, sexually exploited and abused, or retaliated against should report it to the Director of Human Resources or Associate Dean of Student Affairs. If any employee becomes aware that unlawful conduct is occurring in any College department as a result of an individual coming forward, the employee will immediately report it to the appropriate administrator pursuant to this Policy. Once a complaint of unlawful harassment, discrimination, sexual misconduct and abuse, or retaliation has been made, the complaint cannot be withdrawn by the complainant without a determination that it was made erroneously.
- Promptly upon receiving the complaint, the Director of Human Resources or Associate Dean of Student Affairs will initiate the investigation to determine whether there is a reasonable basis for believing that an alleged violation of this Policy occurred.
- Investigator will be assigned by either the Director of Human Resources or Associate Dean of Student Affairs, and will interview the complainant, the respondent, and any relevant witnesses to determine whether the unlawful conduct occurred.
- The investigator will conclude the investigation and submit a report of their findings.
- If it is determined that conduct in violation of the College’s policy has occurred, the Director of Human Resources or Associate Dean of Student Affairs will recommend the appropriate course of action to be taken by the College.
- If the investigation is inconclusive or it is determined that there has been no conduct in violation of this Policy, but some potentially problematic conduct is revealed, corrective action may be taken.
- After the investigation is concluded, the Director of Human Resources or Associate Dean of Student Affairs will meet with the complainant and the respondent separately in order to notify them of the findings of the investigation.
- All parties will be informed of the colleges appeal process, and their right to exercise a request for appeal.
If unlawful conduct is determined to have occurred, the action will be commensurate with the severity of the offense, up to and including expulsion or termination. The conduct body reserves the right to broaden or lessen any range of recommended sanctions/discipline in the case of serious mitigating circumstances or egregiously offensive behavior. Neither the initial hearing officers nor any appeals body or officer will deviate from the sanctions unless compelling justification exists to do so.
Retaliatory harassment in any manner against a person for filing a charge or initiating a report or compliant, testing in an investigation, providing information or assisting in an investigation, is expressly prohibited and subject to disciplinary action.
Any complaint regarding discrimination or harassment, or sexual misconduct and abuse, which is conclusively proven to be false, will result in discipline up to expulsion or termination. This statement is not intended to discourage individuals from making reports or complaints regarding unlawful conduct. However, false complaints adversely impact the campus and the livelihood of the accused, even when disproved, and will not be tolerated.
The College of Southern Idaho complies with the Americans with Disabilities
Act of 1990 and the Rehabilitation Act of 1973. The Americans with Disabilities
Act (ADA) prohibits discrimination against qualified individuals with disabilities
in any aspect of employment. The Americans with Disabilities Act (ADA) requires
that employers provide opportunities for selection, testing and hiring of qualified
applicants with disabilities. Eric Nielson,
Director of Human Resources, serves as the Title II ADA Coordinator. He is located
at TAB 212 or may be reached at 208-732-6267.
The ADA requires reasonable accommodation for a disabled person, unless the accommodation would cause an undue hardship. Reasonable accommodations allow an otherwise qualified person with a disability to perform essential job functions. Any qualified individual employed at the College of Southern Idaho with a disability who needs to have the disability reasonably accommodated must complete the procedure as outlined below.
Individual with a disability: any person who: (1) has a physical or mental impairment that substantially limits one, or more, major life activity, (2) has a record of such an impairment or (3) is regarded as having such an impairment. To be protected by the ADA, the individual must be a qualified individual with a disability.
Qualified individual with a disability: with respect to employment, a person with disability who, with or without reasonable accommodation, can perform the essential functions of the job in question.
Essential function: the ADA covers only qualified individuals with disabilities. Determining the "essential functions" of a position is critical in evaluating whether or not a person with a disability is qualified for the position he or she holds. If an individual with a disability can perform the essential job functions, with or without reasonable accommodation, he or she may be considered qualified for the position held. EEOC regulations define essential function as "the fundamental job duties of the employment position the individual with a disability holds." Marginal duties are not included.
Procedure for Requesting Reasonable Accommodation by a Qualified Individual with a Disability (Added: 2/2000)
The employee may request the accommodation by obtaining a copy of the request form from the Human Resource Department (HR), completing and signing it, and returning it to HR along with appropriate medical documentation.
If an employee makes a verbal request for accommodation to a supervisor, or
other administrator, that individual should refer the employee to the Human Resource Department and notify HR of that referral.
When HR receives a signed request form, the Director will convene a meeting of a representative from HR, the supervisor/unit head and other administrative personnel as appropriate to discuss the request and reasonable accommodation.
The supervisor will provide this committee with a current job description for the position held by the qualified employee.
If the individual meets the definition of a qualified individual with a disability, a reasonable accommodation plan will be developed. Once it is agreed upon by the requesting employee, the supervisor, and HR, the plan will be signed and implemented. All accommodation plans will be reviewed after six months unless a shorter period of review is agreed to in the plan.
6.03 DRUG AND ALCOHOL FREE CAMPUS POLICY AND DRUG AND ALCOHOL TESTING POLICY AND PROCEDURES (Rev: 1/06; 12/12)
The College of Southern Idaho recognizes the health risks and costs associated with the use of illicit drugs and the abuse of alcohol and is committed to providing a drug-free and alcohol-free educational environment which supports the mission of the College.
Statement of Policy
It is the policy of the College of Southern Idaho that the unlawful manufacture, distribution, dispensation, possession, use of a controlled substance as listed in Idaho Code Section 37-2705, intoxicants as defined by Twin Falls City Ordinance 3027, or the use of alcohol by students and employees is prohibited in the workplace, on College time, or on College property. This prohibition covers any individual's actions that are part of College activities occurring on College property or in the conduct of College business away from campus. At any time when an employee of the College, on College business, accompanies students away from campus, or is in a position to supervise students away from campus, the possession, use or dispensation of a controlled substance or the use of alcohol by such employee is strictly prohibited. The employee-student policy applies even when the President, or his designee, deems it appropriate to permit the presence of alcohol at an off-campus College sponsored event.
It is a condition of employment with the College that employees abide by this policy. All employees must sign a CSI Drug and Alcohol Free Workplace Acknowledgement and Agreement . Employees who have previously signed the Drug Free Workplace Agreement are subject to this policy. New employees will be required to sign the Agreement. A copy of this policy and these procedures are available on the CSI web site. Employees may request a hard copy from the Human Resource Department. All employees, prospective employees, and contract employees are subject to the terms and conditions of these revised policies and procedures. If the College of Southern Idaho functions as the fiscal agent and grantee for a specific program, that program may have greater, but not lesser, requirements.
The State of Idaho has codified the procedure under which a political subdivision of the State of Idaho may test its employees for drugs and/or alcohol at Title 72, Chapter 17 of the Idaho Code.
The Board of Trustees of the College of Southern Idaho has determined that it is in the best interest of the College, its administration, faculty and staff to have a drug and alcohol testing policy. The College may require any employee or prospective employee to submit to appropriate testing for the presence of drugs or alcohol under circumstances which may include, but not be limited to the following: post-accident, reasonable suspicion and return to duty/follow-up.
Employees will not be permitted to work with a detectable level of prohibited drugs in their system. The basis for determining "under the influence" and/or "detectable level" is, for the purposes of this policy, a positive test result for drugs and/or alcohol. A positive result for alcohol shall be .02 alcohol concentration or more. Prohibited drugs include both illegal and legal substances, including alcohol or prescription drugs that have not been specifically prescribed, or used as prescribed, by a licensed physician for specific treatment purposes of the employee at that time.
The policy of the College of Southern Idaho, which may be amended at any time, is as follows:
Any employee whose performance either contributed to any accident or injury or cannot be completely discounted as a contributing factor to an accident will be tested based upon the following conditions:
- If the accident caused injuries resulting in medical treatment being provided by a physician or his/her designee (other than first-aid).
- If the accident resulted in significant property damage.
When trained supervisory personnel determine there is reasonable suspicion to believe an employee is under the influence or in possession of any substance prohibited by these standards or is otherwise in violation of this policy, the College may:
- Require the employee to submit to a drug and/or alcohol test when at least one designated/trained employee and the President of the College, or his designee, have reasonable suspicion to believe that an employee is under the influence of drugs and/or alcohol. These beliefs will be based upon specific physical behavioral or performance indicators.
- Turn over to appropriate law enforcement agencies any illegal substance found on the premises. This may result in criminal prosecution.
Return to duty/follow-up:
An employee who tests positive for drugs or alcohol may not return to work until such employee tests negative. The College of Southern Idaho has the option of disciplinary action up to and including termination for a confirmed positive test. When disciplinary action has been chosen as an option, the employee may return to duty when the following conditions, which may be at the employee's expense, are met:
- The employee must have a negative return-to-duty test for drugs and/or alcohol as specified in this policy. The sample collection and analysis of the specimen must be conducted at the company's designated site. The sample must have been collected no more than 24 hours prior to the employee's return to work.
- The employee must submit to an evaluation (a copy of which is sent to the
employer) by the College's designated Substance Abuse Professional/Employee
Assistance Program identifying:
- Recommendations for treatment, if any.
- A signed agreement from the employee stipulating to his/her commitment to the outlined plan/recommendations.
- A plan for follow-up drug/alcohol testing to be completed for a period of time to be determined by the substance abuse professional.
- Any testing for drugs or alcohol on current employees will be considered work time for compensation purposes. Prospective employees shall not be paid for any time spent for drug/alcohol testing. The College shall pay all initial costs of drug or alcohol testing pursuant to this policy.
- An employee does have the right to refuse to be tested. However, refusal
to submit to the test may be grounds for disciplinary action up to and including
- Sample collection, testing and analysis for drugs or alcohol shall be performed
by the third party administrator and within the guidelines as set forth within
a Substance Abuse and Mental
Health Services Administration (SAMHSA) approved lab and Department of Health and Human
Services (DHHS). The third party administrator will assure validity, confidentiality and security of samples and test results. Sample selection and testing will conform to the above guidelines, including scientifically accepted analytical methods and procedures.
- The third party administrator will designate a Medical Review Officer (MRO), or his designee, to interpret, evaluate and monitor the drug testing program and results. The MRO will be a licensed physician with knowledge of drugs, testing methods and drug abuse disorders.
- The College of Southern Idaho and/or physician shall determine the drug testing
(e.g., urine sample, breath sample, blood sample, physical examination, sobriety examination) to be administered.
- All individuals who are required to be tested under the conditions of this policy will report to the third party's administrator/College of Southern Idaho's designated collection site and at the requested time.
- If the test or retest is negative, the chain of custody form is reviewed for completeness and accuracy and the results are reported to the College of Southern Idaho.
- If any test is positive for drugs or alcohol, the College of Southern Idaho shall receive a confirmatory test.
- If an employee or prospective employee tests positive for drugs or alcohol:
- The employee shall be contacted by the MRO, prior to notification of the College of Southern Idaho, so that the MRO may determine whether a legally prescribed medication resulted in the positive drug test. It is the employee's obligation to be available to the physician so the situation can be discussed.
- Any employee or prospective employee who tests positive for drugs or alcohol
must be given written notice of that test result, including the type of substance
- Any employee who tests positive for drugs or alcohol may not return to the work force until such employee tests negative.
- Any employee or prospective employee who has a positive test result may
request that the same sample be re-tested by a mutually agreed upon laboratory.
A request for retest must be made in writing to the Director of Human Resources
within seven (7) working days from the date of the first confirmed positive
test notification and be paid for by the employee or prospective employee requesting
the test. If the retest results in a negative test outcome for an employee,
College will reimburse the cost of the retest and/or compensate the employee for his time if suspended without pay.
- Upon receipt of a confirmed positive drug or alcohol test result or other
proof which indicates a violation of this policy, or upon the refusal of an
employee to provide a test sample or upon an employee's alteration or attempt
to alter a test sample, the College may use that test result or the employee's
conduct as the basis for disciplinary or refusal-to-hire action. The College
may require that the current employee utilize the return-to-work procedure as
a condition of continued employment or reinstatement. Actions by the College
may include, but are not limited to, the following:
- Per the evaluation of a substance abuse counselor, the employee will enroll in a private employer-approved rehabilitation, treatment or counseling program, which may include additional drug or alcohol testing, as a condition of continued employment;
- Suspension of the employee with or without pay for a period of time;
- Termination of the employee;
- Other disciplinary measures as deemed appropriate by the College.
- All tests results will be maintained by the College of Southern Idaho in a manner which assures their confidentiality and will be available to other parties only upon specific written consent of the individual tested.
- This policy shall conform in all respects with the provisions of Title 72,
Chapter 17, Idaho Code.
- This policy shall not in any way create a physician-patient relationship
with the College of Southern Idaho and a prospective or current employee.
- If an employee tests positive for drugs or alcohol, such employee shall
not be considered disabled by virtue of the test results alone.
- All prospective and current employees will be fully informed of the Drug and Alcohol Free Workplace Policy and procedures prior to any testing being administered. All employees will be provided with a copy of this policy. No current or prospective employee will be tested until this information is made available to him/her.
In the event that any employee is found to have violated this policy and is not satisfied with any action taken by the College under the provisions of 12 (a), (b), (c) or (d), such employee may appeal as follows:
- Within ten (10) days following notice of the action taken by the College
concerning a violation of the policy, notify in writing the Director of Human
Resources that the employee desires to appeal the decision, the basis for
the appeal and the grounds upon which the employee believes that the action
taken by the College was inappropriate;
- The "Appeals Committee" shall be composed of 5 members. The
committee will include two members each from faculty and staff, and one member from the administration. Members from faculty and support staff
will be selected by the faculty senate and by the staff organization.
Administration, professional and the President's Council members will be appointed by the President.
- Any appealing employee will be provided a full hearing on his or her appeal
within thirty (30) days of the written notice of appeal and will be provided
with a written decision by the Appeals Committee within ten (10) days following
the hearing. If the Appeals Committee finds for the employee, the written
decision will include a recommendation to the President for action to be taken
regarding the employee's employment status.
- Failure to file any such appeal, in writing, within the (10) days following notice of the action by the College will constitute a waiver of the employee's right to appeal.
Education and Prevention
The College of Southern Idaho recognizes drug and alcohol dependency as a serious problem and as a health, safety and security threat to the business of education. Employees who need help in overcoming such dependency should contact their supervisor, the Employee Assistance Program or the Director of Human Resources. A voluntary, conscious effort to seek such assistance is encouraged.
Employees are encouraged to learn more about the dangers of drug and alcohol abuse and may obtain more detailed information about available treatment and counseling options. For additional information contact the Director of Human Resources or the Employee Assistance Program.
Citations, Violations, and Convictions of Criminal Drug and Alcohol Statutes
The College serves as a public trust and it is in the public interest that all employees report any citations for violations of this policy to their supervisor or to the President. Employees must notify the President's Office of any criminal drug or alcohol statute conviction not later than five (5) calendar days after the employee is convicted.
Convictions or violations of CSI's Drug-free and Alcohol-free policy will result in disciplinary action up to and including dismissal.
This policy complies with the requirements of PL 100-690, Title V, Section 5153. This alcohol policy does not apply to the College of Southern Idaho Foundation.
All full-time professional and classified employees (faculty see faculty handbook) are entitled to due process before the College makes any decision to impose any disciplinary sanction or involuntary transfer, dismissal, suspension, or demotion as set forth in Section 67-5315(2) Idaho Code. Due Process requires the College to provide the employee with a notice of the contemplated action, the basis or reason for contemplated action, and explanation of the evidence supporting the contemplated action, and an opportunity to be heard before a decision is made. Any College department considering disciplinary action must contact Human Resources to review the recommended action and documentation and to assist with implementing appropriate action.
Step One: Notice
Notice of the Contemplated Action: The Dean, Department Director or Vice President will provide an explanation and a recommendation for action to Human Resource for review based on information from the immediate supervisor, if applicable. A notice of contemplated action will be prepared by Human Resource with the assistance of the appropriate supervisor. The employee will be placed on leave during this period pending a final outcome.
Contents of the Notice of Contemplated Action must include:
- Action contemplated; i.e., dismissal, suspension, demotion, or involuntary transfer
- Reason for this action
- An explanation of the information or evidence pertinent to the contemplated action
- The time frame for the response
Step Two: Opportunity to Respond
A professional or classified employee who receives a notice of contemplated action is entitled to an opportunity to respond in writing. This step provides the employee an opportunity to respond to the notice and present his or her reason(s) why the contemplated action(s) should not be taken. The employee must act upon the opportunity to respond within the time period indicated in the notice, otherwise the opportunity is deemed waived by the employee. The response, if any, shall be provided by the employee to the Director of Human Resources.
Time Period to Respond: The notice of contemplated action provides a set time period of up to ten (10) working days within which an employee may respond after the receipt of notice. The College may not extend the time period for a response, unless both the College and employee agree to file an extension in writing.
Right to Representation: The law provides an employee with the right to be represented by a person of his or her choosing during the opportunity to respond.
Step Three: College's Decision
The College Administration, or their designee shall make and implement the final decision and the Director of Human Resources shall notify the employee of the final decision no later than ten (10) working days after the employee has responded in writing, failed to respond, or otherwise waived his or her right to respond in writing. The College's final decision will be sent or delivered to the employee and a copy will be concurrently placed in the employees personnel file.
The Due Process Procedure is completed when the Director of Human Resources or designee notifies the employee of the College's decision. If a disciplinary sanction or involuntary transfer is imposed, it may be implemented immediately.
Optional Mediation Step
The Dean, Department Director or Supervisor and employee may mutually agree to engage in mediation after notice of contemplated action has been sent during the Due Process Procedure. If both sides agree, the time limitations for the opportunity to respond and the department's decision will be suspended pending mediation. Mediation is not possible unless the Dean, Department Director or Supervisor and employee agree. Human Resources can assist in identifying a mediator.
If extreme personal injury, illness or danger exists, call 9-911
Call Security at Extension 6605. (The CSI Security Department is available 24 hours a day to respond to any emergency.)
Take action to provide or find aid as required. Each building has a First Aid kit and an Automated External Defibrillator (AED); locate them quickly. Use safety coverings for yourself (gloves and/or mask) if you touch a person or substance or provide CPR. Evacuate the area if necessary.
What may seem at the time to be a minor accident with an employee or student may have far-reaching implications. Many of these seemingly minor accidents later result in lawsuits or disability or insurance claims for workmen's compensation. It is important for both the employee/student and the College to have factual information concerning the incident. For this reason, before processing the injury claim, the Business Office must have an accident report signed by the employee's dean or division supervisor. In the case of a student accident, the instructor must sign the accident form. The CSI Security Office should be contacted immediately regarding any accident or injury that occurs on campus.
Anyone witnessing an accident or involved in an accident, including visitors, employees, and students, should report the accident to Security. Accident reports are not required for illness, unless injuries result from a seizure (falling, striking an object, etc.) The CSI Security Office should be contacted regarding any severe illness that occurs on campus.
If the injury is received by an employee or student worker during their working hours, they are covered by Workers' Compensation. Any injured employee who requires the care of a physician or hospital must advise the physician or hospital and an industrial insurance form will be initiated immediately.
A CSI Emergency Procedures Manual exists to acquaint employees with the proper procedure should an emergency occur in their work place. All employees should become familiar with this manual and keep it where it will be immediately available should one of the identified emergencies occur. Copies of the manual have been distributed to all buildings and should be posted, at a minimum, in every classroom, laboratory,and conference room. Additional hard copies are available by contacting the Public Safety Office at x6860.
See also CSI Emergency Manual
It is the policy of the College to allow the faculty and staff all freedom of movement about the campus consistent with reasonable security of public and personal property. Faculty and staff may check out keys for their offices and other areas to which they need access. Keys may be checked out from the Maintenance Office after your supervisor has filled out the required work order form requesting the keys. The work order must include the employee's name and the list of room numbers and building doors to which that person needs access. Please allow a minimum of 24 hours between the time keys are requested and the time they are issued. Only the person receiving the key may sign for it. Please be prepared to show your CSI Employee ID card.
Instructional buildings will be opened at 7 a.m. on regular school days. Upon request of authorized personnel, the buildings may be opened at nonscheduled school days--weekends and holidays, for example. General-purpose classrooms and other rooms, except those containing special equipment and supplies, will be left unlocked. Therefore, there will be access to these rooms any time the buildings are open.
All keys no longer required by faculty and staff shall be returned immediately to the Maintenance Office. Each person who signs for and receives keys assumes the responsibility for the equipment and supplies in areas made accessible by the keys.
Upon termination of employment, keys must be returned to the Maintenance or HR Departments. Keys need to be returned and checked in to Maintenance in order for them to be reissued to a new employee. Your final paycheck may be held until keys are returned to CSI.
When special activities or events not listed in the class schedule are to be held on campus, a facilities request form must be filled out. Completed forms are forwarded to the Office of Instructional Administration. These requests are considered at the Monday morning administrative meeting.
All athletic events, gymnasium, Expo, and Fine Arts Auditorium scheduling requests are to be requested through the Office of Instructional Administration. The requests are then forwarded to appropriate facilities managers for their consideration and review. After their initial approval, these requests are considered at the Monday morning administrative meeting.
College vehicles may be used only for official College business or sponsored activities and must be driven only by an authorized driver unless approved by the President or his designee.
- An ‘authorized driver’ is a college employee, a CSI student or official volunteer who meets the requirements below:
- Must have a driver’s license valid in the United States. A copy will remain on file in the Maintenance Department.
- Must have a clean driving record. Driving privileges may be suspended for traffic violations or poor driving behavior.
- CSI employees must have approval from their department director/head.
- CSI students must have approval of instructor or advisor and department director/head.
- Official volunteers must be approved by the President or his designee.
- A student driver or volunteer must be accompanied by an advisor or instructor and meet the following age restrictions:
- Passenger Cars: Must be 21 years of age or older
- 12 & 15 Passenger Vans: Must be 21 years of age with a CDL License or 25 years of age
- Students who are employed by the College must be 18 years or older to operate a college vehicle, but only as it pertains to their scope of employment with the College.
- Authorized drivers must work with the Maintenance Department to complete the following prior to scheduled vehicle pick up date:
- Vehicle Use Request form signed by the appropriate supervisor (1st step in reserving vehicle. Send in as early as possible to insure vehicle is available).
- Submit a copy of driver’s license for verification and office files (at least 3 days prior).
- Vehicle Use Agreement (prior to departure).
- Training requirements appropriate for type of vehicle being used (at least 3 days prior).
- For student groups, the driver must submit a detailed travel itinerary and an Emergency Contact List (at least 3 days prior).
- Driving time/distance restrictions:
- Trips should be limited to twelve (12) hours per day.
- All drivers are limited to four (4) hours behind the wheel at one time, and may drive a total of six (6) hours per day. Driver must take a minimum one (1) hour break after driving four (4) hours before driving the last two (2) hours allowed per day.
- Speed limit restrictions:
- Passenger cars: Drivers must adhere to the posted speed limits or less should driving conditions warrant.
- 12 & 15 Passenger Vans: Drivers must not exceed the posted ‘truck’ speed limit, and must adjust to a lower speed should driving conditions warrant.
- Passenger restrictions:
- All vehicles must carry only the number of people it can seat with seatbelts. Check with the Maintenance Department for more information on passenger cars. All vans are limited to 12 people, including the driver.
- Only authorized CSI employees, students, and official volunteers may ride in college owned vehicles unless approval has been granted by the President or his designee.
- Employees of other government entities, acting within the scope of employment, may ride in CSI vehicles.
- In the event an employee wishes to take a family member or any person that is not a CSI employee, student or approved volunteer on an official College trip, they should get permission from their supervisor to take their own personal vehicle and request mileage reimbursement.
- General Use:
- No alcoholic beverage or tobacco use is allowed in any CSI vehicle at any time.
- A maximum of two vans may be used by a single group for travel outside the Magic Valley area. Groups requiring additional space are encouraged to travel by bus.
- Cars must be picked up at and returned to the CSI motor pool at the times indicated on the approved Vehicle Use Request.
- With prior approval and on irregular isolated instances, CSI vehicles may be taken to an employee’s home when it is to be used for official travel that begins or ends outside regular working hours and under other circumstances when the President or President’s designee judges it to be in CSI’s interest.
- Any department, club, organization, or entity utilizing CSI vehicles will be charged usage costs based on mileage and a daily rate indicated on the Vehicle Use Fees.
- Employees who use our vehicles on a scheduled, reoccurring, consistent basis need only to fill out the form once with the scheduled, reoccurring, consistent layout of their proposed use of the vehicle, approved by the appropriate supervisor.
- CSI Vans are to be used for activities directly involved with the College. The use of College vehicles by other government entities and community organizations will be evaluated on a case by case basis by the President or his designee.
- Campus programs/departments that have their own vehicles or vehicles assigned to them on a permanent basis must be monitored by the department head/director to insure that college policies are followed and documented.
- Any exceptions to this vehicle use policy must be approved by the President or his designee.
Campus Driving Policy Statement: No person, while operating a vehicle on the campus of the College of Southern Idaho, will drive a vehicle at a speed greater than is reasonable and prudent under the conditions, and having a regard to the actual and potential hazards there existing. Consistent with the foregoing, every person will drive at a safe and appropriate speed when special hazards exist with respect to pedestrians or other traffic or by reason of weather or roadway conditions.
Speed Limit: The speed limit as hereinafter authorized will be a maximum of twenty (20) miles per hour. Failure to comply with maximum and safe limits may result in the issuance of a citation by law enforcement; employee disciplinary action; or sanctions pursuant to the College of Southern Idaho Student Code of Conduct.
Seat Belt Use: College of Southern Idaho employees and their passengers shall wear seat belts in all seating positions while driving or riding in college-owned vehicles (if the vehicle is so equipped with safety restraints).
Parking Regulations General: Parking is permitted in designated parking areas only. Parking is not permitted in fire lanes, handicapped spaces, no parking zones, or other areas not posted for parking.
Special Permit Required: It is recognized that on occasion, loading and unloading of vehicles is necessary in campus areas that are not permitted for parking. Special, short term permits are available through the campus security department for this purpose. Vehicles parked in prohibited areas without a short-term permit will be cited for improper parking.
Parking in Fire Lanes: Parking in designated fire lanes is strictly prohibited.
Towing and Impound: Vehicles improperly parked and causing a clear public safety hazard may be towed and impounded at the owner’s expense. Campus security will make a reasonable attempt to locate the driver/owner before towing a vehicle.
Campus Parking Citations: Campus Security has been delegated the responsibility for traffic enforcement on College of Southern Idaho properties. This authority includes issuing campus traffic citations.
Note: Law enforcement does have citing authority for certain traffic offenses on campus, which includes handicap parking violations.
Prima Facie Responsibility: If any vehicle is found stopped, idling or parked in a manner in violation of this policy, and the operator cannot be determined, the owner, person, corporation or named lessee in whose name the vehicle is registered, shall be held prima facie responsible for the violation.
Enforcement and Fines:
Improper Parking Fine: The fine for all improper campus parking violations shall be twenty ($20.00) dollars per offense. The campus fine for improperly parking in a designated handicapped parking space shall be fifty ($50.00) dollars per offense.
Payment deadline: Improper parking citations shall be paid, or an appeal requested, within five (5) business days of citation's issuance. Parking fines and requests for appeal shall be made at the College of Southern Idaho Business Office in the Taylor Administration Building.
Failure to pay fine:
Student: The failure to pay an improper parking citation may include additional student sanctions.
Staff/Faculty: The failure to pay an improper parking citation by a staff or faculty member may result in disciplinary action.
Community Member: The failure to pay an improper parking citation by a member of the community may result in seeking judicial remedies.
Citation Appeals Process:
Student Appeals: Students of the College of Southern Idaho may appeal the parking violation to the Office of the Dean of Students. The decision of the Dean of Students is final.
Staff/Faculty Appeals: Employees of the College of Southern Idaho may appeal the parking violation to the Office of Human Resources. The decision of the Director of Human Resources is final.
Community Member Appeals: Member of the community may appeal a campus parking violation to the Director of Public Safety. The decision of the Director of Public Safety is final.
To promote a safer workplace and community, and to reduce the possibility of injury or death while driving or riding in College of Southern Idaho owned vehicles, personnel and their passengers shall wear seat belts in all seating positions while driving or riding in college-owned vehicles if that vehicle is so equipped with safety restraints.
College personnel are encouraged to use seat belts while operating their personal vehicles, whether for College or personal use, to enhance the safety of themselves and their families (established January 1995).
The Family Education Rights & Privacy Act of 1974 (FERPA) is a federal law that protects the privacy of a student’s educational records. Student education records are considered confidential and may not be released without written consent of the student, except by provisions outlined in FERPA. Requests for access to or copies of student records, verification of enrollment or degree, or situations that require releasing student information (including directory information) should be forwarded to the Admissions & Records Office. Any questions or concerns should be addressed to the Registrar.
All employees must complete the FERPA tutorial prior to receiving access to student records. The tutorial is intended to ensure that anyone granted access to student records understands the obligations under FERPA to protect those student records. The tutorial is designed to provide a basic understanding of FERPA and help all employees maintain compliance. The tutorial includes an online quiz which must be passed with a score of 70% or greater.
The College of Southern Idaho’s FERPA web site includes the most current information available as it pertains to the rights and responsibilities of students, parents, faculty, and staff.
For additional information, please see http://www.csi.edu/ferpa/index.asp.
Smoking is prohibited on all college properties, including off- campus centers and any properties owned or leased by the College. For the purposes of this policy, smoking is defined as burning any type of tobacco product including, but not limited to, cigarettes, cigars, cigarillos, pipes, bidis and e-cigarettes.
Organizers and attendees at public events, such as conferences, meetings, public lectures, athletic events, social events and cultural events, using College facilities will be required to abide by the CSI Smoke Free Policy. Organizers of such events are responsible for communicating this policy to attendees and for enforcing this policy.
The following smoking prohibitions have been established on the CSI campus:
- Smoking is prohibited in all CSI-owned residences, including Eagle Hall.
- Smoking is prohibited in all CSI-owned or leased vehicles.
- The sale of tobacco products on campus is prohibited.
- The free distribution of tobacco products on campus is prohibited.
- Campus organizations are prohibited from accepting money or gifts from tobacco companies.
- Tobacco advertisements are prohibited in college-sponsored publications.
The College will provide free, accessible tobacco treatment on campus and will publicize its availability. These programs will be designed to meet the special needs of those they serve. These tobacco treatment programs shall be publicized regularly in student and employee publications, posted in residence halls and academic buildings, through Student Services, and through other appropriate means.
Effective implementation of this Smoke Free Policy depends upon the courtesy, respect, and cooperation of all members of the CSI community. Complaints or disputes should be brought to the attention of the College employee who has immediate responsibility for the workplace, event, or residence, or to her/his supervisor. If satisfactory resolution is not reached, the Dean of Students or the Director of Human Resources should be consulted.
Requests by non-college personnel to distribute letters or circulars to CSI staff members on campus are to be made to the Business Office for approval. Materials designed for the general campus audience or individuals or groups wishing to have direct communication with the students are to be approved and arrangements made through the Student Affairs Office.
The College permits distribution of non-commercial informational materials with the understanding that they shall not:
- Disrupt the orderly operation of the College
- Interfere with the educational process, for example, shall not disrupt classrooms
- Pose a campus safety or security risk
- Unduly block traffic or entrance to buildings
- Impede any passerby
- Harass an individual
All materials must clearly identify the author or group responsible for their production and shall be date-stamped by the CSI Student Affairs Office. The College will designate reasonable posting areas. Once stamped, materials may not obstruct other posted materials. Materials may be displayed for a maximum of 20 days and removed by after completion of the event or expiration of the date stamp. Postings are not allowed outside of designated areas including windows, walls, poles, trees, sidewalks or other physical plant structures.
The College is not responsible for the content of materials that are date-stamped or posted by persons or groups. Additional information may be found in the Student Code of Conduct or by contacting the Student Affairs Office.
Staff and faculty who request individuals to make presentations have the responsibility to show all significant sides of a topic. For example, if a political candidate desires to make a presentation, or is invited to do so, other candidates running for the same office are to be afforded the same opportunity.
Private business or commercial solicitation is generally not permitted on the CSI campus; i.e., any site or location owned or utilized by the College.
This policy is designed to guide students, faculty, and staff in the acceptable use of computer and information systems and networks provided by the College of Southern Idaho (CSI).
The CSI community is encouraged to make innovative and creative use of information technologies in support of education and research. Access to computer systems and networks owned or operated by College of Southern Idaho imposes certain responsibilities and obligations and is granted subject to college policies, and local, state, and federal laws. Acceptable use always is ethical, non-offensive, reflects academic honesty, and shows restraint in the consumption of shared resources. It demonstrates respect for intellectual property, ownership of information, system security mechanisms, and individuals’ rights to privacy and to freedom from intimidation and harassment.
Acceptable Use Guidelines
In making acceptable use of resources the College expects that you will:
- Use resources only for authorized purposes.
- Use resources for educational-related course work, research projects, or department activity.
- Protect your user id and system from unauthorized use. You are responsible for all activities on your user id or that originate from your system.
- Access only information that is your own, that is publicly available, or to which you have been given authorized access.
- Use only legal versions of copyrighted software in compliance with vendor license requirements.
- Be considerate in your use of shared resources. Refrain from monopolizing systems, overloading networks, degrading services, or wasting computer time, connect time, disk space, printer paper, manuals, or other resources.
In making acceptable use of resources the College expects that you will not:
- Use another person’s system, user id, password, files, or data without permission.
- Use computer programs to decode passwords or access control of information.
- Attempt to circumvent or subvert security measures.
- Engage in any activity that might be harmful to systems or to any information stored thereon, such as creating or propagating viruses, disrupting services, or damaging files.
- Use CSI systems to access or distribute what could be considered offensive, abusive, pornographic, threatening or libelous material.
- Use CSI systems for commercial or partisan political purposes, such as using electronic mail to circulate advertising for products or for political candidates.
- Make or use illegal copies of copyrighted software, store such copies on CSI systems, or transmit them over CSI networks.
- Use mail or messaging services to harass or intimidate another person, for example, by broadcasting unsolicited messages, by sending unwanted mail, or by using someone else’s name or user id.
- Waste computing resources, for example, by intentionally placing a program in an endless loop, printing excessive amounts of paper, or sending chain letters.
- Use the College’s systems or networks for personal gain, for example, by selling access to your user id or to CSI systems or networks, or by performing work for profit with CSI resources in a manner not authorized by the college.
- Play games using any of the College’s computers or networks, unless for instructional purposes as specifically assigned by a professor.
- Engage in any other activity that does not comply with the Guiding Principles presented above.
Procedures and Sanctions
Individuals using computer systems owned by the College of Southern Idaho do so subject to applicable laws and CSI policies. College of Southern Idaho disclaims any responsibility and/or warranties for information and materials residing on non-CSI systems or available over publicly accessible networks. Such materials do not necessarily reflect the attitudes, opinion, or values of College of Southern Idaho, its faculty, staff or students.
Notice is hereby given that there are no facilities provided by the College for guarantee of confidential files. CSI staff may have the ability to view all messages and files of any user. However, it is not the routine policy of the staff to view others’ files, and the intention is to keep files private, even though such privacy cannot be guaranteed.
Violations, or apparent violations, of this policy will be referred to the Office of Instruction and Computer Center as appropriate. Persons found to be in violation of this policy are subject to the full range of sanctions, including the loss of computer or network access privileges, disciplinary action, dismissal from the College, and legal action.
The College of Southern Idaho considers any violation of acceptable use principles or guidelines to be a serious offense and reserves the right to copy and examine any files or information resident on CSI systems allegedly related to unacceptable use, and to protect its network from systems and events that threaten or degrade operations. Violators are subject to disciplinary action as prescribed in the student’s College Code of Conduct and the student and employee handbooks. Offenders also may be prosecuted under laws including (but not limited to) the Communications Act of 1934 (amended), the Privacy Protection Act of 1974, the Computer Fraud and Abuse Act of 1986, the Computer Virus Eradication Act of 1989, Interstate Transportation of Stolen Property, the Electronic Communications Privacy Act, and Idaho computer crime laws as specified in Idaho Code, Section 2201. Access to the text of these laws is available in the reference section of the College of Southern Idaho library.
Appeals should be directed through the existing appeals and problem solving procedures.
All hardware and software purchase requests will be reviewed by the Institutional Technology (IT) staff to insure consistency with campus computing. Non-instructional requisitions will be formally reviewed at the point a purchase requisition is submitted to the Business Office; however, IT encourages discussion early in the process. Requisitions for instructional use will be reviewed by the Executive Vice President/Chief Academic Officer.
All administrative computer repair and software upgrades involving the expenditure of funds must be approved by IT.
The following procedures have been established for your benefit as well as the College's protection from possible misunderstandings concerning use of College equipment and the inventory tracking system:
- Office equipment, computers, and peripherals that become surplus
must be tracked. Each department will then have access to any surplus
items that are available. Inventory adjustments, authorization forms,
and reassignment will be beneficial to all concerned.
- Office equipment, computers, and peripherals which move from one location
to another on a permanent or temporary basis of more than one month need a movement
record filled out and sent to the Business Office
- Office equipment, computers, and peripherals which are authorized by the supervisor for off-campus use must have a movement record filled out, signed, and a copy sent to the Business Office. (Est. 4/92)
Both state law and College policy are very clear concerning the personal use of the disposition of College-owned property. Guidelines concerning College property are as follows:
- No College property or equipment may be taken home without written permission of the applicable vice president. This property must be listed on our inventory as located at the person's home.
- College property taken home must be for the purpose of benefiting the College. Property cannot be taken home for the primary benefit of the employee. The only authorized College property at the employee homes at this time are faculty computers.
- College property must not be used to financially benefit an employee.
- College vehicles are to be used for official College business only.
- College property that has been determined surplus must be disposed of in accordance with Idaho Code 33-601. This involves approval of the Board of Trustees, advertisements and appraisals. No individual is authorized to trade or dispose of College property.
- All donated property becomes College property at the time title transfers and must be disposed of in accordance with Idaho Code 33-601.
- In accordance with the Ethics in Government Act, an employee or his family may not financially benefit from a property exchange or financial transaction with the College.
Policy brief & purpose
This policy is intended to explain how we expect our employees to treat confidential information. Employees may unavoidably receive and handle personal and private information about students, employees, community members and our College. We want to make sure that this information is well-protected.
We must protect this information for two reasons. It may:
- Be legally binding; i.e., sensitive student or employee data
- Constitute policy that is related to higher education or our college specifically
This policy affects all employees and students, including board members, and volunteers, that may have access to confidential information.
Confidential and proprietary information is secret, valuable, expensive and/or easily replicated. Common examples of confidential information are:
- Unpublished financial information
- Student or employee lists (existing and prospective)
- Data entrusted to the College by external parties
- Tuition/marketing and other undisclosed strategies
- Documents and processes explicitly marked as confidential
- Unpublished goals, forecasts and initiatives marked as confidential
Employees may have various levels of authorized access to confidential information.
What employees should do:
- Lock or secure confidential information always
- Shred confidential documents when they are no longer needed
- Make sure they only view confidential information on secure devices
- Only disclose information to other employees when it is necessary and authorized
- Keep confidential documents inside our College's premises unless it is necessary to move them
What employees should not do:
- Use confidential information for any personal benefit or profit
- Disclose confidential information to anyone outside of the College
- Replicate confidential documents and files and store them on insecure devices
- When employees stop working for the College, they are obliged to return any confidential files and delete them from their personal devices.
We will take measures to ensure that confidential information is well protected, including but not limited to:
- Store and lock paper documents
- Encrypt electronic information and safeguard databases
- Ask employees to sign non-disclosure agreements (NDAs)
- Ask for authorization by administration to allow employees to access certain confidential information
Confidential information may occasionally have to be disclosed for legitimate reasons. Examples are:
- If a regulatory body requests it as part of an investigation or audit
- If the College examines a venture or partnership that requires disclosing some information (within legal boundaries)
In such cases, HR will instruct how employees involved should document their disclosure procedure and collect all needed authorizations. We are bound to avoid disclosing more information than needed.
Employees who do not respect the College's confidentiality policy will face disciplinary and, possibly, legal action. The College will investigate every breach of this policy. We will terminate any employee who willfully or regularly breaches our confidentiality guidelines for personal profit. We may also have to punish any unintentional breach of this policy depending on its frequency and seriousness. We will terminate employees who repeatedly disregard this policy, even when they do so unintentionally.
This policy is binding even after separation of employment.
Employees of the College need to be aware and knowledgeable about their role and responsibilities in maintaining and securing the confidential information that are collected in various databases for institution business. All employees are expected to help keep these systems secure (e.g. by keeping passwords private) and to take adequate precautions when accessing, printing, copying and/or distributing information from the institution’s databases.
CSI Institutional Technology (IT) strongly encourages its computer users to protect the data they store and access. Particular attention should be afforded to sensitive data. Sensitive data may include any of the following:
- Personal info on individuals, including donors, volunteers, alumni, friends, faculty, students, attendees, and staff. FERPA applicable information qualifies as sensitive data.
- Confidential data that contains demographic, biographic, gift, membership, employment, academic, admissions, or financial information associated with a specific individual.
For users who must store sensitive data on their laptop IT strongly recommends disk encryption software for any laptop that will be used for storing restricted or sensitive personal information.
Please contact the Helpdesk x6311 to learn more about best practices for keeping your data protected including how to encrypt your laptop..
The President shall establish procedures to accommodate requests for information from the public. Financial information shall be released only through proper channels after a formal request has been received and reviewed. The procedures shall ensure that no information of a private nature about faculty, staff, or students is disclosed. The College may charge a reasonable fee for locating and copying the records.
The President shall establish procedures to accommodate requests for information from the public. Financial information shall be released only through proper channels after a formal request has been received and reviewed. The procedures shall ensure that no information of a private nature about faculty, staff, or students is disclosed. The College may charge a reasonable fee for locating and copying the records.
The Vice President of Administration is the designated custodian of records. The Public Information Officer is the designated contact for the purposes of the Open Records Law, Sections 9-337-348, of the Idaho Code. In the event of the Public Information Officer’s absence, the Public Information Specialist will be the temporary contact. The College will comply with the requirements set forth in the Idaho Code in every respect regarding public records.
Requesting Public Records
Requests for public records shall be submitted to the Public Information Officer in writing or in the online form available at http://www.csi.edu/publicinformationoffice/forms/CSI-Public-Records-Request-Form.pdf
Requests to examine or copy public records shall be granted or denied, as required by Idaho Statute, within three working days of their receipt. However, the custodian of public records may take an additional 10 working days to respond to such requests if necessary.
Examination of public records must be conducted during regular office or working hours.
The custodian shall make no inquiry of any person who applies for a public record, except to verify the identity of a person requesting a record in accordance with section 9-342, Idaho Code, to ensure that the requested record or information will not be used for purposes of a mailing or telephone list prohibited by section 9-348, Idaho Code, or as otherwise provided by law, and except as required for purposes of protecting personal information from disclosure under chapter 2, title 49, Idaho Code, and federal law. The person may be required to make a written request and provide their name, a mailing address and telephone number.
Individuals requesting public records have the right to make his/her own copies of the documents using College of Southern Idaho copying equipment. The custodian of public records or a designated staff member shall use whatever diligence is required to prevent alteration of any public record while it is being examined or copied. For copies totaling in excess of 100 pages, the college will establish a cost per page to be paid by the requester.
Requests that require greater than two hours of staff time will be charged at a reimbursement rate according to the following table:
All requests for maintenance to buildings, furniture moves, and repairs to equipment should be made through the Maintenance Office with the online work order form. These requests will be handled in the order they are received, or at the discretion of the director. Any emergency should be identified as such when reported.
All requests for substantial alterations to buildings, classrooms, and offices must be submitted through the supervisor to the Executive Vice President with rough drawings and estimates of cost. Prior to reaching the President for final approval, the method of payment for the project must be determined through the VP of Administration, along with consultation with maintenance personnel as to the viability of the project.
All fund-raising activities of the College of Southern Idaho and its units are coordinated by the Foundation Office as designated by the President. Solicitation of gifts, funds, or property shall not be made by anyone in the name of or for the benefit of the College of Southern Idaho without communication with the Foundation Office.
In the case of fund-raising activities sponsored by the Associated Students or by other student groups, prior approval of the Dean of Students is required as well as coordination with the Foundation Office.
The purpose of coordinating all private fund-raising activities through one office is threefold:
- To provide continuity for understanding of and support
for funding needs throughout the district.
- To avoid conflict in and duplication of effort in the
fund-raising contact program.
- To maximize the contribution from each potential donor.
Please see the Foundation Office for specific guidelines relating to college-initiated gifts or donor-initiated gifts.
An environment of safety and security is critical for educational institutions to cultivate a climate conducive to knowledge and learning. Therefore, this policy prohibits the possession and use of dangerous weapons on CSI property or at CSI sponsored events by students, faculty, staff and visitors except for those persons authorized by state law or campus administration to carry concealed firearms and ammunition. In order to provide a safe and positive campus environment for teaching, learning and working, this policy strongly discourages bringing a firearm onto the CSI campus or events even when permitted by law to do so.
Dangerous weapon: An object, device, instrument, material or substance that is used for or is readily capable of causing death or serious bodily injury. This term does not include a pocket knife with a blade of less than 2½ inches in length. Firearms are included in this category as are incendiary devices and explosives.
Firearm: A dangerous weapon (including a starter gun) which will or is designed to or may readily be converted to expel a projectile by the action of an explosive.
Concealed firearm: A firearm which is carried upon one’s person so as not to be readily discernible by ordinary observation.
Upon one’s person: The physical carrying of a firearm in clothing or handbag as well as having the weapon in close proximity, readily available for prompt use.
Open carry: Carrying a firearm upon your person or in your vehicle when it is clearly visible.
Open carrying of firearms (including in vehicles) is prohibited at all times anywhere on CSI property or CSI sponsored events except for sworn peace officers or others who have been approved by campus administration.
The possession, wearing, carrying, transporting or use of a dangerous weapon is strictly prohibited on college owned or controlled premises, including vehicles parked upon these premises. The only exceptions to this policy are the following categories of individuals who have been authorized by state law or college administration to carry a concealed firearm on CSI property/events.
- Full-time sworn peace officers
- Qualified retired law enforcement officers
- Persons who hold an “Enhanced” Idaho Concealed Weapons License
- Those individuals who have been granted specific permission from CSI administration
It is unlawful and a violation of this policy to carry a concealed firearm while under the influence of alcohol.
Concealed weapons shall not be carried into or possessed within the following CSI facilities:
- Eagle Hall dormitory
- Fine Arts Building
- Expo Center
- CSI Off-Campus Centers (Blaine County, Jerome, Idaho Falls, Mini-Cassia and North Side)
An individual who discharges or purposely exhibits any firearm in a rude, angry or threatening manner is in violation of this policy.
Students, staff, faculty and visitors shall produce their credentials to carry a concealed firearm (under one of the categories above in Item #2) when requested to do so by a representative of the CSI Security Department or law enforcement personnel.
Violations of this policy may result in disciplinary action up to and including: expulsion for student offenses, termination for employee offenses, and a trespass from campus for offending community members. Criminal violations will be referred to local law enforcement.
Unless an employee of the college is required by the CSI President or Vice President of Administration to carry a firearm as a part of that employee’s job duties, any possession or use of a firearm is not within the course and scope of employment with the college. Therefore, any civil or criminal litigation stemming from such possession or use will not be covered or defended by the college.
Idaho Code Title 18, Chapter 33
Title 18 U.S. Code, Sections 921, 926 and 930
Idaho State Board of Education Policy
Possession of explosives, and/or fireworks is strictly prohibited on College premises and at College sponsored activities and events. Violation of this policy constitutes grounds for suspension, expulsion or termination from the College of Southern Idaho.
Any intimidation, threat of violence, or act of violence, any seizing of any portion of property, or any unauthorized activity which prevents the normal operation of the College in any way by any individual or group will be considered in direct opposition to the necessary operation of the College. Action will be taken immediately, up to and including dismissal. Similar action will be taken against those who advocate such described activities.
The College of Southern Idaho interprets and applies copyright and intellectual property laws so as to encourage the discovery of new knowledge and its dissemination to students, to the profession, and to the public. Within that tradition, it has been the prevailing academic practice:
- To treat the faculty member as the copyright owner of works that are created independently and at the faculty member's own initiative for traditional academic purposes, and
- To employ the principle of Fair Use in teaching and other academic activities, as provided in the Copyright Act
The U.S. Constitution gave Congress the power “To promote the Progress of Science and useful Arts by securing, for limited Time, to Authors and Inventors the exclusive Right to their respective Writings and Discoveries.” The copyright owner has the exclusive right to produce copies of the work, prepare derivative works, distribute copies by sale or otherwise, and display or perform the work publicly (U.S.C. Title 17, section 106).
The following statements and procedures represent a sincere effort by the College to adhere to the provisions of copyright and intellectual property laws and regulations:
- The College strictly prohibits the illegal use, reproduction, distribution, public display, or performance of copyrighted materials in any form.
- Only legal copies of copyrighted materials may be made or used on College equipment.
- College employees shall place appropriate copyright notices on or near all equipment capable of duplicating copyrighted materials.
- CSI employees who create new works of intellectual property shall be responsible for making sure that any work produced with College resources is in compliance with all applicable copyright and intellectual property laws and regulations.
- The College shall make this Policy widely accessible and shall provide to faculty, staff, and students access to current and reliable information on copyright and intellectual property laws and regulations, and specific compliance strategies through its copyright website. (http://copyright.csi.edu)
- The College shall offer training opportunities in copyright and intellectual property.
- The Library shall make support materials available at http://libguides.csi.edu/copyright.
- College personnel shall be responsible to learn about copyright laws and regulations, statutory exemptions (such as the Fair Use Doctrine), and about when and how to request necessary clearances and written permissions.
- Each member of the College community must take individual responsibility for copyright compliance.
- Members of the College community who willfully disregard this Policy and/or copyright and intellectual property laws and regulations, do so at their own risk and assume all liability for their actions.
The full CSI Copyright and Intellectual Property Policy and Procedures is available at http://copyright.csi.edu
While every attempt is made to maintain normal operations and services for the benefit of our students, faculty, and staff, it may occasionally be necessary to close the College when extreme weather conditions occur. The decision to close campus and cancel classes is made by administration based on careful consideration of a variety of factors and conditions.
If the College decides to close the campus and cancel classes, the information will be posted on the CSI Website and communicated to the media (local TV and radio stations), posted on all official CSI social media channels, and sent through our RAVE Mobile emergency contact system. The information on the Website will be periodically updated.
Notification of a decision to close will be communicated as quickly as possible. Every effort will be made to ensure that decisions on morning closures are communicated by 7 a.m. the latest; and decisions to close at night are communicated by 4 p.m.
When the decision to close the campus is made, it applies to the main campus as well as to all off-campus centers. As a general rule, when the College is closed, activities such as music and theatre performances, club meetings, etc. are also cancelled.
CSI serves an eight-county area and we recognize that every employee has his or her unique circumstances (weather conditions at their home, condition of roads between their homes and the campus, cars they drive, etc.). While traveling to or from campus, if inclement weather conditions are encountered, the travel/not travel decision is the ultimate responsibility of the employee. Employees must assume responsibility for their own safety and must use their own judgment on whether they should drive to CSI under varying weather conditions.
In accordance with the Fair and Accurate Credit Transactions Act (FACTA) of 2003, the College has established an Identify Theft Prevention Program to identify relevant red flags (a pattern, practice, or specific activity that indicates the possible existence of identity theft) for new and existing covered accounts, detect new red flags, and respond appropriately to any red flags that are detected. This policy applies to all University employees, students, contractors, and affiliates who have access to personally identifying information and/or covered accounts and will be implemented by the Chief Financial Officer.
Identification of Red Flags
In order to identify relevant red flags, the College must consider the types of accounts it maintains, methods it provides to open and access these accounts and its previous experiences with identity theft. Accordingly, the following red flags have been identified for each of the categories listed:
- Notifications and Warnings from Credit Reporting Agencies
- Report of fraud accompanying a credit report; Notice or report from a credit agency of a credit freeze on an applicant; Notice or report from a credit agency of an active duty alert for an applicant; Receipt of a notice of address discrepancy in response to a credit report request; and
- Indication from a credit report of activity that is inconsistent with an applicant’s usual behavior or activity.
- Identification document or card that appears to be forged, altered, or unauthentic; Identification document or card on which a person’s photograph or physical description is not consistent with the person presenting the document; Other document with information that is not consistent with existing student information; and
- Application for services that appears to have been forged or altered.
- Identifying information that is inconsistent with other information the student provides, for example two documents with different birth dates; Identifying information that is inconsistent with other sources of information, for example supplemental documentation for a student loan with a different address than that on file with the College; Identifying information that is the same as information shown on other applications that were found to be fraudulent; Identifying information presented that is consistent with fraudulent activity, for example an invalid phone number or fictitious address; Social Security Number that is the same as another student or employee; Address or phone number that is the same as another student or employee; and
- An individual who fails to provide complete personal identifying information on an application when prompted to do so.
- Change of address for an account followed by a request to change the student’s name; Payments stop on an otherwise consistently up-to-date account; Account is used in a way that is not consistent with prior use; Mail sent to a student is consistently returned as “undeliverable;” A student notifies the College that s/he is not receiving mail sent by the College; A student notifies the College that an account has unauthorized activity; Breach in the College’s computer system security; and
- Other unauthorized access to or use of student account information.
- Alerts from Other Sources
- Notice to the College from a student, identity theft victim, law enforcement or other individual that the College has opened or is maintaining a fraudulent account for a person engaged in identity theft.
Detecting Red Flags
- Student Enrollment: In order to detect any of the red flags identified above that are associated with the enrollment of a student, College personnel must take the following steps to obtain and verify the identity of the individual opening the account:
- Require certain identifying information such as name, date of birth, academic records, home address or other identifying information; and
- Verify the student’s identity at the time of issuance of CSI student identification card by checking student’s driver’s license or other government issued identification.
- Verify the identification of students requesting information in person, by mail, e-mail or facsimile; Verify the identity of individuals requesting to change billing addresses by mail or email; Provide the student a reasonable means of promptly reporting incorrect billing address changes; and
- Verify changes in banking information given for billing and payment purposes.
- Consumer Credit Reports: In order to detect any red flags identified above for any covered account for which a credit report is required, the College will take the following steps to assist in identifying address discrepancies:
- Require written verification from any applicant that the address provided by the applicant is accurate at the time the request for the credit report is made to the consumer reporting agency; and
- In the event that notice of an address discrepancy is received, verify that the credit report pertains to the applicant for whom the report was requested and report to the consumer reporting agency an address for the applicant that the College has taken reasonable steps to confirm is accurate.
Preventing and Mitigating Identity Theft
- Reporting Requirement: In the event that university personnel detect any red flags, the Chief Financial Officer must be contacted within one (1) business day. Thereafter, one or more of the following steps must be taken, depending on the degree of risk posed by the red flag:
- Monitor the effected covered account for evidence of identity theft;
- Contact the student or applicant for which a credit report was run;
- Change any passwords or other security devices that permit access to covered accounts; Provide the student with a new student identification number;
- Notify law enforcement; or
- Other action as recommended by the Chief Financial Officer.
- Protecting Student Identifying Information: In order to prevent the likelihood of identity theft occurring, the College will take the following steps with respect to its internal operating procedures to protect student identifying information:
- Ensure that institutional web pages are secure or provide clear notice where web pages are not or cannot be secured; Ensure complete and secure destruction of paper documents and computer files containing student account information when a decision had been made to discard that information; Avoid using social security numbers except when required for tax or other governmental reporting purposes; Ensure computer virus protections are up to date; and
- Require and maintain the minimum amount of student information that is necessary for institutional purposes.
Oversight: Responsibility for implementing and updating the identity theft prevention program lies with the Chief Financial Officer. The Chief Financial Officer will be responsible for training College staff about the program and for reviewing SARs on the detection of and response to red flags. The Chief Financial Officer is also responsible for determining which steps of prevention and mitigation are most appropriate in light of particular circumstances.
- Staff Training and SARs: The Chief Financial Officer is responsible for training College employees to detect red flags and respond appropriately. The Chief Financial Officer will work with the appropriate personnel to effectively implement the program and to regularly monitor compliance with the program requirements. The Chief Financial Officer will develop a reporting procedure for employees to report red flag incidents and will summarize his/her findings for the Vice President of Administration on a biannual basis.
Service Provider Arrangements: In the event the College engages a service provider to perform an activity in connection with one or more covered accounts, the university will take the following steps to ensure the service provider performs its duties in accordance with all institutional policies and procedures designed to detect, prevent and mitigate the risk of identity theft:
- Require, by contract, that service providers understand and agree to abide by College policies and procedures regarding identity theft: and
- Require, by contract, that service providers report any red flags to the Chief Financial Officer or the College employee with primary oversight of the service provider.
- Program Updates: The Chief Financial Officer will periodically review and update the Identity Theft Prevention Program to reflect changes in risks. In so doing, the Chief Financial Officer will consider the institution’s experiences with identity theft, changes in the means by which identity theft occurs, changes in identity theft prevention and detection methods, and changes in the way business relationships are structured with other entities. After considering these changes, the Chief Financial Officer will determine whether changes to the program, including the type of red flags, are warranted.
For additional information, please refer to the Fair and Accurate Credit Transactions Act (FACTA) of 2003.
In the event of a disaster or dangerous situation, the person witnessing the event should immediately call 911 to notify first responder entities. The second call should be to CSI Security at 732-6605. The caller should notify CSI Security that a 911 call has or has not been made.
The CSI emergency notification system is comprised of three systems:
- InformaCast emergency intercom phone system.
- RAVE emergency phone, e-mail and text notification system.
Upon receiving notification of a campus emergency/threat that warrants a campus wide alert, the CSI Security Office will ensure that 911 authorities have been notified.
CSI security or one of the 40 key staff located in buildings throughout campus will activate the campus emergency phone system. This system allows communication between all 100 stations to allow for the passage of critical information. These key staff members are also provided with bull horns in order to quickly communicate with building occupants.
As soon as possible, CSI Security or the business office will activate the RAVE notification system. This system will send information via text message, voice and e-mail to staff and students who have signed up for this free service.Logging into the RAVE system and updating your personal preferences is crucial.
In meetings with the local law enforcement officials concerning emergencies, the Twin Falls City Police indicated that they will have three officers on campus in less than five minutes. Additional assistance from the Twin Falls County Sheriff’s Office and Idaho State Police will be provided in less than 10 minutes.
CSI Security and administration will cede all command and control functions over to law enforcement authorities as soon as they are established on campus.
Emergency situations/disasters require CSI staff to remain flexible and react based upon the best information available at the time. Written procedures provide the framework for responses but the need for adaptability to address the issues must be maintained regardless of policies.
The Emergency Disaster Notification Plan will be tested once each semester and the test results documented by the CSI Security Supervisor.
Questions regarding this policy should be directed to the Vice President of Administration.
The College of Southern Idaho has one dormitory and one apartment complex that constitute student housing. These entities are operated by the College in conjunction with the College of Southern Idaho Dormitory Housing Commission.
Dormitory housing is provided in Eagle Hall which is located on the main campus. This facility houses approximately 242 students in double and single rooms. Student resident advisors receive training each fall in first aid, CPR, emergency disaster procedures and building fire procedures.
As per fire code, the dormitory is not equipped with sprinklers due to it being constructed of non-combustible materials. The dormitory is equipped with an addressable smoke alarm system which consists of individual room sensors and area smoke and heat detectors in each mechanical and electrical room. Fire pull stations are located at each of the buildings seven exits. Fire extinguishers are located in each hallway.
The alarm system consists of both light strobes and horns. The activation of the system automatically triggers an alarm to the local fire station.
Fire extinguishers are inspected each month with the inspection date noted on a tag attached to the extinguisher. The smoke/heat detector system is checked for mechanical defects on an annual basis by a certified alarm testing company.
Emergency fire drills are conducted at least once per semester for the dormitory. All occupants are required to evacuate the building upon the activation of the fire alarm system and to remain outside of the building until authorized to return by the proper authorities. Fire drills are coordinated through the Dean of Students, Dormitory Counselor, Physical Plant Director and Security Supervisor. The Security Supervisor is responsible for documenting these drills.
The apartment complex consists of the North View Apartments which are located on the North West edge of the main campus. There are 42 units made up of single, double and three bedroom apartments located in three (3) buildings in close proximity. Like most commercial apartments, the buildings are constructed of wood and do not have fire sprinkler systems.
The apartments have one exit which exists out to an outside hallway with two possible directions of evacuation. Windows may also be utilized for egress in an emergency. Fire extinguishers are located in each building as follows:
A Building – One at each end and one in the middle of each floor
B Building – One fire extinguisher between every two apartments – 2 upstairs and 2 downstairs
C Building – One fire extinguisher upstairs in the middle and two downstairs – one at each end
D Building - One fire extinguisher upstairs in the middle and two downstairs – one at each end
There is also one fire extinguisher in the laundry room and one in the maintenance shop. These are inspected monthly by maintenance staff to ensure they are charged. Additionally, a commercial fire extinguisher company services all fire extinguishers every three years.
When the individual apartments are leased, the renter is provided with a smoke alarm with new batteries. The renter is responsible for keeping charged batteries in the smoke alarm and periodically testing the smoke alarm. There is no central fire alarm system and fire alarm drills are not held for the North View Apartments.
The CSI Security Director is responsible for collecting data and filing an annual report by each housing group detailing the following:
- Number of fires
- Number of deaths
- Number of injuries
- Documentation of Fire Drills
- Fire related property damage
- A listing of the type of fire detection system in each building
Questions concerning fire safety, testing and procedures should be directed to the Physical Plant Director. Questions concerning this policy should be directed to the Vice President of Administration.
Because of bomb threats, fire alarms, or other emergency conditions, all faculty, staff, and students may be evacuated from College buildings or facilities. During these times no one is authorized to be in the facilities without consent of the Public Safety official in charge.
The College of Southern Idaho takes student safety very seriously. To this end, the following policy and procedures have been established concerning students who live in CSI-owned on-campus housing who, based on the facts and circumstances known at the time to CSI officials, are presumed and/or determined to be missing.
Most missing person reports in the college environment result from students changing their regular routines without informing roommates and/or friends or family members of the change. For purposes of this policy, a student will be presumed missing, if a roommate, classmate, faculty member, friend, family member or other campus person has not seen or heard from the student in a reasonable amount of time. In general a reasonable amount of time is 24 hours or more but may vary with the time of day and information available regarding the missing student's daily schedule, habits, and reliability. Students will also be considered missing immediately, if their absence has occurred under circumstances that are suspicious or cause concerns for their safety.
Anyone who believes that a student who lives in on-campus housing is missing should report his/her concern immediately to Campus Security. Missing student reports can be made to the Security Supervisor or any Security Officer.
At the beginning of each semester, Residence Hall staff will inform students residing in on-campus housing that an official from CSI will notify the appropriate law enforcement agency in addition to the individual(s) identified by the student on the Missing Student Emergency Notification form and the parent/guardian (if the student is under 18 years of age and not emancipated) within 24 hours of the determination that the student is missing.
At the beginning of each academic year, students living in on-campus housing will be asked to provide, on a voluntary basis, confidential emergency contact information in the event they are reported missing while enrolled at CSI. The contact information will be registered confidentially, and the information will be accessible only to authorized campus officials and it may not be disclosed, except to law enforcement personnel in furtherance of a missing person investigation. This emergency information will be gathered and/or updated each semester by the Housing Coordinator.
CSI will follow the following general notification procedures for a missing student that resides in on-campus housing:
- Any and all official missing person report(s) relating to students residing in on-campus housing shall be referred immediately to Campus Security.
The official receiving the report will try to collect and document the following information:
- The name and relationship of the person making the report.
- The date, time and location the missing student was last seen.
- Description, clothes last worn, where student might be, who the student might be with, vehicle description, information about the physical and mental wellbeing of the student, an up-to-date photograph, class schedule.
- The general routine or habits of the suspected missing student (e.g. friends who live off-campus, working off-campus) including any recent changes in behavior or demeanor.
- The missing student's cell phone number (if known by the reporter).
- Every missing student report will be followed up with an investigation to determine the validity of the missing person report.
- Once CSI receives a missing student report, the following officials/offices may have a need to know and be informed:
- President's Office
- Executive Vice President and Chief Academic Officer
- Vice President of Student Services
- Vice President of Administration
- Dean of Students
- Housing Coordinator
- If Campus Security, after investigating the official report, makes the initial determination that the student subject of a missing person report is missing:
- Campus Security will notify the appropriate law enforcement agency within 24 hours of the determination by Campus Security that the student is missing.
- The Dean of Students or his designee will notify the individual(s) identified by the student within 24 hours of the determination by Campus Security that the student is missing.
- If the student is under 18 years of age and not an emancipated individual, the Dean of Students or his designee will also notify a custodial parent or guardian in addition to the individual(s) identified by the student within 24 hours of the determination by Campus Security that the student is missing.
- Contact the student via e-mail or phone.
- The Housing Coordinator and staff may be asked to assist in physically locating the student by keying into the student's assigned room and talking with known associates.
- Security may search campus locations to find the student and utilize the student's ID picture for assistance in obtaining pertinent information.
- Contact roommates, floor mates, known friends, family, faculty members or advisors to seek information on last sighting or additional contact information.
- Check the student's social networking sites (e.g. Facebook, MySpace, Twitter, etc.).
- Security may access security camera and video recordings to determine last sightings of the missing student.
- Security may access vehicle registration or license information for vehicle location and distribution to authorities.
- Information Technology staff may be asked to look up logs for last login and use of CSI's systems (e.g. e-mail, network, Blackboard, etc.).
- If there is any indication of foul play or an immediate safety/security concern, the appropriate law enforcement agency will be notified immediately.
- Included on the CSI Website
- Discussed during beginning of term mandatory Residence Hall meetings
- Included in the annual Campus Security Report
Upon notification from any entity that a student who resides in on-campus housing may be missing, CSI may use any or all of the following resources to assist in locating the student:
Student notification of this policy:
College of Southern Idaho campus crime statistics are published and annually reported in compliance with federal regulations. A Campus Crime and Fire Log is maintained by the CSI Security Department and is available for public review. The Security Department may be reached by calling 208-732-6605.
College of Southern Idaho campus crime statistics are published online through U.S. Department of Education Office of Postsecondary Education website (OPE ID: 00161900) or can be viewed on the CSI Campus Safety and Security Webpage at:https://quondam.csi.edu/security/security-report.asp
The College receives requests from various organizations and individuals concerning establishing a memorial for a deceased individual or special organization. These individuals are encouraged to establish a scholarship endowment with the College of Southern Idaho Foundation.
For groups or individuals who wish to establish a physical memorial on campus, the following guidelines apply:
- The only approved memorial will be a single tree.
- The tree will be purchased by the College and planted by the College maintenance department.
- The applicant shall request a variety of tree but the ultimate selection of the variety of tree will be by the College. The tree will have to be consistent with the overall landscaping plan of the College.
- The applicant may request a location but the ultimate location on the campus will be decided by the College maintenance department. The site will take existing trees, the campus master plan and the overall landscaping plan into effect.
- If the tree does not survive or is destroyed by wind, insects or other occurrences, the tree may be replaced at the applicant's expense.
- The College reserves the right to move the tree and plaque to a new location if deemed necessary by the maintenance department.
- A brass plaque not to exceed 9 inches by four inches with minimal wording will be ordered by the College. The brass plaque will be mounted in a flat, ground level concrete slab cast and located by the College maintenance department.
- All costs associated with the purchasing of the tree, the planting, pouring of the concrete slap and brass plaque will be paid for by the applicant.
- Prior to the start of the project, the applicant will pay a deposit of $300. Upon completion of the project, a final billing for total costs in excess of the $300 will be sent to the applicant. Any excess funds deposited will be refunded to the applicant.
- In the event that the applicant wishes to establish a tree as a memorial without a plaque, the applicant will pay a deposit of $100. Upon completion of the project, a final billing for total costs in excess of the $100 will be sent to the applicant. Any excess funds deposited will be refunded to the applicant.
- Applicants may contact the College of Southern Idaho Physical Plant Director concerning tree varieties, possible locations and the ordering of brass plaques.
Applicants requesting variances concerning this policy may apply to the College of Southern Idaho Administrative Council in writing with their specific request.
The College of Southern Idaho visual identity and logo usage guidelines are posted online at http://copycenter.csi.edu/logos/. This reference guide is to ensure our logo is used consistently in all digital and produced media. A consistent identity will enhance the recognition of the College. These logo usage guidelines must be adhered to strictly. No variations, adaptations, or new logos should be created without prior consultation with the CSI Graphic Design Specialist, at 208.732.6320.
Student Emergency Contact Information
International Student Travel Consent and Release Agreement
Employee Assumption of Risk and Waiver of Liability
Working with Minors Checklist
Working with Miors Notification Form