CSI Employee Policies and Procedures Manual
 
 

5. LEAVE

5.01  STAFF ANNUAL (VACATION) LEAVE (Rev: 1/12)

Regular full-time twelve-month employees may earn annual (vacation) leave. The annual leave for twelve-month benefited employees who work less than 37.5 hours per week will be pro-rated.

The earning rate is governed by the length of time the employee has been employed by the College (to a maximum of twenty days for non-exempt employees and 25 days for exempt employees).  The first year of base rate will be established by the administration of the College at the time of employment.  Full-time non-exempt employees (staff) accrue vacation leave at a rate of 10 days per year; full-time exempt employees who are not faculty (executive, administrative, and professional) accrue vacation at a rate of 15 days per year.  Starting the sixth year of employment, vacation accrual increases one day each year for the next succeeding ten years and will then remain constant unless determined otherwise by the administration.  The date the employee begins work determines the start of earning.  On December 31 any balance over 240 hours will be written off of the accrual. 

Except in emergency situations, use of annual leave must be scheduled well in advance of the time desired in order to permit the minimum of disruption in the work routine of the department and must be approved by the immediate supervisor of the employee.  It is the responsibility of the person taking leave to initiate the reporting procedure by completing and submitting a request for use of vacation leave form.

Use of vacation time is reported in hours.  An employee working a 7.5-hour day would report a full day off as 7.5 hours.  An employee working an 8-hour day would report a full day off as 8 hours.  All faculty should report 8 hours on their leave slips if they are gone a full day.  An employee's CSI employee number must also be noted on the leave slip rather than the Social Security number formerly required.  This number appears in the upper left-hand of each paycheck stub.

Unused vacation time and compensation time will be compensated the month following termination or retirement of an employee of the College of Southern Idaho.

Vacation leave over your accumulated amount will be deducted from your paycheck.

When the President grants administrative leave with pay such as an early closure prior to a holiday, a person may not use such administrative leave instead of scheduled vacation time off.  If a person works when the College is given administrative leave with pay, compensatory time is earned.

See also 5.02 Sick Leave with regard to reinstated employees and seniority on accrual for vacation.

5.02  PERSONAL LEAVE (Added: 6/17)

Personal leave for reasons of personal convenience may be granted to faculty and staff that do not earn vacation leave upon approval of the supervisor for up to three days per academic year. The employee must notify his/her supervisor in advance of the proposed days away, and arrangements must be made for the coverage of missed classes if the employee is faculty.

An extended personal leave for reasons other than personal convenience may be granted upon approval of the President, provided that no compensation is paid during such leave, except as noted in other sections of the leave policy. All extended personal leaves in excess of 30 work days must be approved by the Board of Trustees. Re-employment rights to the same position are protected. Such leave shall not exceed one year in duration.

5.03  SICK LEAVE (Rev: 8/17)

Sick leave is an insurance against loss of pay because of illness or accidents. Sick leave is earned by regular full-time employees of the College at the rate of eight hours per months worked. Sick leave for eligible employees working less than 40 hours per week will be pro-rated.

Sick leave may be used in the event of illness, death in a family, or other medical situation and coordinated with your supervisor. Sick leave is not intended to be used indiscriminately.  Consistent with the Family Medical Leave Act, the employee may be asked for medical certification. Sick leave is not payable upon termination of employment.

Sick leave absences must be submitted to supervisors on a Request for Use of Leave slip and then forwarded to the Human Resources Office for posting. Accumulated sick leave is posted on your check or direct deposit stub. Accumulated sick leave can be accessed online at your MyCSI account.

Use of sick leave shall be reported in hours. Any sick leave over your accumulated amount will be charged against annual leave.  If no annual leave has been accumulated, then sick leave over your accumulated amount will be deducted from your paycheck.

As of July 1, 2016, Statute 67-5333A allows an employee to transfer all accrued unused sick leave from a public education entity to a state educational agency (or vice versa) provided the employee commences employment at the new employer immediately following termination from the old employer.

Reinstated Leave:  Employees rehired as of 1/1/14 to a full-time position within 3 years of termination and possessing 5 years of previous service will have their sick leave balance reinstated. Employees rehired into a full- time position within 6 months of termination from a prior full-time position will keep their seniority on accrual for vacation. If rehired after 6 month of termination, vacation accrual earnings will start at the same rate as a new hire.

For information regarding converting accumulated sick leave at retirement to cover health insurance premiums, see 4.08 Retirement System & Sick Leave.

5.04  FAMILY & MEDICAL LEAVE (FMLA) (Rev: 01/09; 12/12)

General Information

The Family and Medical Leave Act (FMLA) is a federal law which entitles eligible employees to unpaid, job protected leave, under qualifying circumstances, as follows: (1) for a qualifying health condition of the employee or a family member; (2) for the birth or adoption of a child; and (3) for specific purposes to family members of qualifying military service members.

To qualify for FMLA leave, the employee must meet eligibility criteria, must submit a written request, and upon return to work must provide a medical release (as requested).

In the event an employee does not request FMLA leave for time off work for a qualifying health condition, CSI will designate the employee’s absence as FMLA leave (as requested).

The College of Southern Idaho must notify employees of their rights under the FMLA. To meet this requirement, CSI must post in a prominent place in the workplace the Family and Medical Leave Act Poster. In addition, CSI must either: (1) include the information contained in the Family and Medical Leave Act Poster in its employee handbook; or (2) provide a copy of the information contained in the Family and Medical Leave Act Poster to each new hire.

This policy is not intended to be all-inclusive. The exceptions and unique situations regarding FMLA benefits are too numerous and complex to address in a single policy. Consultation with Human Resources is strongly encouraged.

Employee Eligibility

An employee must meet the following criteria to be eligible for FMLA leave:

1. The employee must have been employed with CSI for at least twelve months.* The twelve months do not have to be continuous employment. Employees who were on the payroll for any part of a week (even just one day) will be credited with a full week toward their total. This includes part-time and temporary workers; and

  • If an employee has a break in service of more than seven (7) years, time worked prior to rehire/reinstatement following that break in service does not count towards the twelve-month eligibility requirement (unless the break in service was due to the employee’s National Guard or Reserve military service obligations).

2. The employee must have worked at least 1,250 hours during the twelve-month period immediately preceding the leave. These 1,250 hours must be hours worked, and do not include paid vacation or sick time, nor periods of unpaid leave during which other benefits (i.e. a group health plan or worker’s compensation) continued to be provided by CSI.

Quantity of and Allowable Purposes for FMLA Leave

FMLA provides leave to employees for the following six circumstances:
Birth of a child.

  • FMLA leave to care for or assist in the care of a newborn is available to all employees (male and female) as long as they are the parents or legal guardians of the child.
  • An expectant mother may take FMLA leave if her pregnancy makes her unable to work before the birth of the baby. Under the FMLA, pregnancy and pre-natal care involve continuing treatment by a health care provider, and therefore qualify as a serious health condition.
  • Full-time employees are allowed up to twelve weeks of unpaid, job protected leave.

2. Adoption of a child or placement of a child in foster care.

  • FMLA leave may be taken for events incident to the placement of a son or daughter with the employee for adoption or foster care. This includes, but is not limited to, pre-placement counseling sessions, court appearances, attorney consultations, and care for the adopted or foster child.
  • Full-time employees are allowed up to twelve weeks of unpaid, job protected leave.

Limitation: An employee’s right to take leave for birth and care of a newborn, or for placement of a child for adoption or foster care, must conclude within twelve months of the birth or placement.

3. To care for a qualifying family member with a serious health condition.

  • Family members who qualify are limited to the employee’s spouse, the employee’s children under 18 years of age, the employee’s children incapable of self-care due to a mental or physical disability regardless of age, and the employee’s parents with a serious health condition. Care for siblings or in-laws with a serious health condition are ineligible for this provision of FMLA.
  • If an employee requests FMLA leave to care for a qualifying family member, CSI may require a doctor’s letter stating the need for support or care for the family member’s illness, as well as its expected duration.
  • Full-time employees are allowed up to twelve weeks of unpaid, job protected leave.

4. Due to the employee’s own serious health condition.

  • Full-time employees are allowed up to twelve weeks of unpaid, job protected leave.

5. To attend to a Qualifying Exigency (QE) arising out of the fact that the employee’s spouse, parent, son, or daughter is a service member who is “on active duty (or notified of an impending call or order to active duty) in support of a contingency operation.” QE leave is available to family members of active duty Regular Armed Forces, National Guard and Reserve service members.
Activities considered to be a Qualifying Exigency may include:

Short-notice deployment;
Military events and related activities (in advance of and during deployment);
Childcare and school activities;
Financial and legal arrangements;
Counseling;
Rest and recuperation;
Post deployment activities; and
Additional activities agreed upon between CSI and the employee.

Full-time employees are allowed up to twelve weeks of unpaid, job protected leave.

Agencies may require eligibility verification regarding the QE, including: DOL form WH-384; the service member’s orders; and confirmation from third parties (such as a teacher).

6. To care for a qualifying family member who incurred a serious injury or illness in the line of duty while on active duty in the Armed Forces.

  • Family members who qualify are limited to covered service member’s spouse, parent, child, or next of kin.*

    *”Next of kin” refers to the nearest blood relative of the individual, other than the service members spouse, parent, or child, in the following order of priority: (1) individuals designated in writing by the service member as next of kin for purposes of this provision of the FMLA; (2) blood relatives who have been granted legal custody of the service member by statute or court authority; (3) siblings of the service member; (4) grandparents of the service member; (5) aunts and uncles of the service member; (6) first cousins of the service member.

  • Covered service members include current members of the Armed Forces (Including members of the National Guard or Reserves) or veterans (who were members during the 5 years preceding their injury or illness); who are undergoing medical treatment, recuperation, or therapy; are otherwise in outpatient status, or are otherwise on the temporary disability retired list for a serious injury or illness.
  • Full-time and part-time employees are allowed up to 26 weeks of unpaid, job protected leave during a single12-month period at any time during the five years preceding the date of treatment, recuperation, or therapy.
  • If an employee’s leave qualifies as both military FMLA and non-military FMLA leave, FMLA military leave shall be designated first.
  • Total FMLA leave allowed during the 12-month period is 26.  (For example, an employee may not, in the same 12-month period, take 26 weeks of military FMLA leave per this circumstance and also take 6 weeks of FMLA leave due to circumstances 1-5 described above.)

Definition of “Serious Health Condition”

A “Serious Health Condition” means an illness, injury, impairment, or physical or mental condition that involves one of the following:

  1. Hospital Care. Inpatient care (i.e., an overnight stay) in a hospital, hospice, or residential medical care facility, including any period of incapacity or subsequent treatment related to or resulting from such inpatient care.*
  2. Incapacity* Plus Treatment. A period of incapacity of more than three consecutive calendar days that also involves in-person treatment by a health care provider.

    *”Incapacity,” for purposes of FMLA, is defined to mean inability to perform one or more of the functions of one’s job, attend school, or perform other regular daily activities due to the serious health condition, treatment for that condition, or recovery from that condition.

    (1) On at least two occasions that occur within thirty days of the first day of incapacity (unless extenuating circumstances exist) with the initial visit occurring within seven days of the first day of incapacity; or

    (2) Within seven days of the first day of incapacity and resulting in a regimen of continuing treatment under the supervision of the health care provider.*

    *Continuing treatment is further defined as either (1) Treatment two or more times by a healthcare provider; or (2) Treatment by a health care provider on at least one occasion that results in a regimen of continuing treatment. A regimen of continuing treatment includes, for example, a source of prescription medication (e.g., an antibiotic) or therapy requiring special equipment to resolve or alleviate the health condition. A regimen of treatment does not include the taking of over-the-counter medications such as aspirin, antihistamines, or salves; or bed-rest, drinking fluids, exercise, and other similar activities that can be initiated without a visit to a health care provider.

  1. Pregnancy (includes prenatal care and any period of incapacity due to pregnancy or recovery from childbirth).
  2. Chronic Conditions Requiring Treatments. A chronic condition is a condition that: (1) requires periodic visits (minimum two visits per year) for treatment by a health care provider, or by a nurse or physician’s assistant under a health care provider’s direct supervision; (2) continues over an extended period of time (including recurring episodes of a single underlying condition); and (3) may cause episodic rather than a continued period of incapacity (e.g. asthma, diabetes, epilepsy, etc.).
  3. Permanent/Long-term Conditions Requiring Supervision. This is defined as a period of incapacity which is permanent or long-term due to a condition for which treatment may not be effective. The employee or family member must be under the continuing supervision of, but need not be receiving active treatment by, a health care provider (e.g., Alzheimer’s disease, a severe stroke, or the terminal stages of a disease, etc.).
  4. Multiple Treatments (Non-Chronic Conditions). This section encompasses absences to receive multiple treatments by a health care provider, or by a provider of health care services under orders of, or on referral by a health care provider, for restorative surgery or for a condition which would likely result in a period of incapacity if not treated, such as cancer (chemotherapy, radiation, etc.), severe arthritis (physical therapy), and kidney disease (dialysis).

Types of FMLA Leave

There are two types of FMLA leave: continuous and intermittent/reduced work schedule.

Continuous FMLA Leave. An employee, who is off work entirely for a single qualifying reason, is on continuous FMLA leave.

Intermittent FMLA Leave. Intermittent FMLA leave (or a reduced work schedule) is leave taken in separate blocks of time, interspersed with periods of work, due to a single qualifying reason. For example, an employee may request intermittent FMLA leave or a reduced work schedule for: transporting a family member to a medical care facility, filling in for primary caregivers, making arrangements for changes in care, periodic medical treatments, or episodic chronic illnesses/treatment (i.e.: chemotherapy treatment).

Employees requesting intermittent leave or reduced work hours should schedule their leave so as to disrupt the College’s operations as little as possible. Employees should, when possible, submit a schedule disclosing their planned leave. Anticipated leave which was not actually taken will not be counted against the employee’s FMLA hours.

Employees on intermittent leave may be temporarily transferred to another similar position, if the transfer helps to accommodate the employee’s intermittent leave, until the need for intermittent leave no longer exists.

Intermittent leave related to birth, adoption, or foster care is only available with employer (Appointing Authority) approval. In approving or denying the employee’s request for intermittent FMLA leave, the Appointing Authority should consider the business needs of the College.*

*The College has the right to require the employee to temporarily transfer to another equivalent position while on intermittent leave to least disrupt business.
In cases where intermittent or reduced work schedule FMLA leave is for birth, adoption, or foster care, use of intermittent FMLA leave cannot exceed a period of six (6) months regardless of the number of FMLA hours used.

Calculating Eligibility

The College of Idaho uses a rolling 12-month period measured backward from the date an employee uses any leave under this policy. Each time an employee takes FMLA leave, the amount of leave taken shall be computed and subtracted from the available weeks of leave. The balance remaining is the amount the employee is entitled to take at that time.

FMLA and Worker’s Compensation

While an employee is on leave related to a workers’ compensation injury, the College may designate the employee’s leave as FMLA leave.

If an employee on workers compensation leave is approved for modified or light duty work but remains qualified for FMLA leave, he or she may still choose not to work and to instead use FMLA leave. However, refusal of the modified or light duty work may lead to loss of worker’s compensation benefits.

FMLA Procedures

1. Notification and Request. In some, but not all, instances, the need for FMLA leave is foreseeable.

Advance Notification Required. When the employee knows in advance of the need to take FMLA leave, the employee must give the College 30 days’ notice prior to taking such leave. Notice shall include the anticipated start date of the FMLA leave, and the expected duration of the leave. Employees are to use the “FMLA Leave Request” form for this purpose.

Impromptu Leave. In situations where advance notification is not practicable, the employee shall notify the College as soon as feasible. “As soon as feasible” would ordinarily mean the employee provides verbal notification to the College within one business day of the employee knowing of the need for FMLA leave.

If the employee is unable to complete the “FMLA Leave Request” form to request unforeseen FMLA leave, the supervisor shall complete the form on the employee’s behalf.
If an employee is unable to provide notice, an employee’s friend or family member, acting on the employee’s behalf, may notify CSI of the employee’s need to take FMLA leave. Such notice may be communicated via phone call, fax, mail, or E-mail. In such situations, the supervisor shall complete the “FMLA Leave Request” form on the employee’s behalf.

2. Medical Certification.

When an employee requests FMLA leave for their own medical condition or to care for family members, CSI may require the employee to furnish a doctor’s statement certifying the medical information necessary to determine the employee’s eligibility for FMLA leave at the time such leave is requested.

To expedite the processing of the leave request, employees are encouraged to furnish the physician’s statement with their completed “FMLA Leave Request” form. Ultimately, the employee must return the completed medical documentation within 15 days from the date of the leave request, unless a request for extension was received and approved. If an employee fails to provide medical documentation, FMLA leave may be denied.

In situations where FMLA leave was unforeseen, CSI shall request certification within two business days after the leave commences. The employee then must provide the medical certification within 15 days of receipt of CSI’s request.

In cases where medical certification is required, the certification must be complete and sufficient. If the College finds that the medical certification provided by the employee is incomplete (one or more of the applicable entries have not been completed) or insufficient (the information provided is vague, ambiguous, or inconclusive), the College shall notify the employee in writing of the additional information needed to make the certification complete and sufficient. The employee shall have seven (7) days (unless not practicable despite the employee’s diligent efforts) to cure the deficiencies. Failure by the employee to do so may result in denial of FMLA leave.

To determine the extent of an employee’s serious health condition, if the first medical certification appears to lack validity, CSI may request a second opinion. If the second opinion is different from the first opinion, CSI may request a third medical opinion. The third opinion will be binding. If CSI requests second and third opinions, they will be paid for by CSI.

3. Eligibility Determination and Response.

CSI is required to provide the employee with an Eligibility Notice and with a Designation Notice once FMLA leave is requested. These Notices may be combined into one Notice.

a. [Eligibility Notice] Within five (5) days of the employee requesting leave or the College learning an employee’s leave may be FMLA eligible, CSI shall notify the employee in writing whether the employee is eligible for FMLA leave, pursuant to Employee Eligibility of this policy (and if not, why the employee is ineligible). In conjunction with the Eligibility Notice, CSI shall also provide the employee with written notification of the employee’s rights and responsibilities under the FMLA, including the information contained in the “Notice of Eligibility and Rights & Responsibilities” form. This notification can be accessed at http://www.dol.gov/whd/forms/WH-381.pdfand shall include:

  • Whether medical certification is required, and the consequences for failure to provide such medical certification;
  • Whether certification to verify a Qualifying Exigency is required, and the consequences for failure to provide such certification; and
  • Whether a “fitness for duty” certification is required for the employee to return to work, and the consequences for failure to provide such a certification.

b. [Designation Notice] Within five (5) days of receiving enough information to determine that an employee’s leave is FMLA eligible, CSI shall provide written, official confirmation of the designation of the employee’s leave as FMLA leave and the parameters (i.e., expectations, obligations, and consequences for failure to meet the same) of the FMLA leave, using the “Response to FMLA Request” memorandum. If a “fitness for duty” certification specifically addressing the issue of whether the employee can meet the essential functions of his or her job will be required for the employee to return to work, CSI must provide a list of the essential job functions no later than the date of the Designation Notice. In such a case, the Designation Notice must specifically inform the employee that the certification must address the employee’s ability to perform those essential job functions.

4. Completion of Leave. An employee who is returning from FMLA leave may be required to provide a “Fitness for Duty” certification from their medical practitioner, if, due to the nature of the health condition and the job:

  • Light duty work or other accommodation is requested; or
  • The College, having a reasonable basis in fact to do so, requires assurance that returning to work would not create a significant risk of substantial harm to the employee or others.

Note that, if a “Fitness for Duty” certification will be required upon return to work, the employee must be notified of that requirement in advance writing, on the “Response to FMLA Request” memorandum. If CSI wishes the “Fitness for Duty” certification to address the employee’s ability to meet essential job functions, CSI must provide the employee with a list of the essential job functions in conjunction with the Designation Notice.

Benefits and Employee Rights

While on FMLA leave, the employee’s health and dental benefits will remain unchanged. Thus, the employee will remain responsible for their share of the monthly health and dental premiums. If the employee is using sick, vacation or compensatory leave balances to receive a full or partial paycheck while on FMLA leave, the employee’s portion of health and dental insurance premiums will be deducted as usual. However, if the employee is not receiving a sufficient paycheck, he or she must arrange to pay the employee’s portion of health and dental insurance premiums. If the employee does not return to work after FMLA leave for reasons beyond their medical condition, CSI can require the employee to reimburse the College’s share of the premiums paid during the employee’s FMLA absence.

An employee’s use of FMLA leave cannot result in the loss of any employment benefits that the employee earned or to which he or she was entitled before using FMLA leave.

Use of FMLA leave cannot be counted against the employee for any disciplinary action regarding attendance.

Upon return from FMLA leave, employees are entitled to be restored to the position they held prior to the FMLA leave, or to be restored in a substantially equivalent position with substantially equivalent benefits, pay, and other terms and conditions of employment.

5.05 MILITARY FAMILY MEDICAL LEAVE (Added: 7/08)

On January 28, President Bush signed into law the National Defense Authorization Act for FY 2008 (NDAA), Public Law 110-181. Section 585(a) of the NDAA amended the FMLA to provide eligible employees working for covered employers two important new leave rights related to military service

New Qualifying Reason for Leave
Eligible employees are entitled to up to 12 weeks of leave because of “any qualifying exigency” arising out of the fact that the spouse, son, daughter, or parent of the employee is on active duty, or has been notified of an impending call to active duty status, in support of a contingency operation.  By the terms of the statute, this provision requires the Secretary of Labor to issue regulations defining “any qualifying exigency.”  In the interim, employers are encouraged to provide this type of leave to qualifying employees.

New Leave Entitlement
An eligible employee who is the spouse, son, daughter, parent, or next of kin of a covered service member who is recovering from a serious illness or injury sustained in the line of duty on active duty is entitled to up to 26 weeks of leave in a single 12-month period to care for the service member.  This provision became effective immediately upon enactment. This military caregiver leave is available during “a single 12-month period” during which an eligible employee is entitled to a combined total of 26 weeks of all types of FMLA leave.

Additional information on the amendments and a version of Title I of the FMLA with the new statutory language incorporated are available on the FMLA amendments Web site at http://www.dol.gov/esa/whd/fmla/NDAA_fmla.htm

5.06  DISABILITY LEAVE (Rev: 2/00)

In the event of a sustained illness or disability, short-term disability insurance (paid leave) is available following the use of accumulated sick leave.  Long-term disability is available after short-term disability ends.

5.07  MATERNITY LEAVE (Rev: 6/14)

Maternity leave follows FMLA regulations for employees who qualify. Please refer to the Family Medical Leave Act (above).

Employees who do not qualify for FMLA must use all paid leave first and then may take up to an additional 6 weeks of unpaid job protected maternity leave which cannot be used intermittently. At the end of the approved leave employees must return to their full time position or employment may be terminated.

5.08  PATERNITY LEAVE (Rev: 2/03)

Please refer to the Family Medical Leave Act (above).

5.09  MEDICAL APPOINTMENTS (Rev: 1/06)


Sick leave, compensatory time, or vacation may be used for medical appointments.

5.10  FUNERAL LEAVE (Rev: 2/00)

Your sick leave, compensatory time, or vacation leave benefit are available for use when requesting funeral leave.  See your supervisor to make arrangements.

5.11  PROFESSIONAL LEAVE AND RELEASE TIME (Rev: 7/08)

Memo of Understanding: Teaching During Normal Working Hours

The College strongly encourages all employees to maximize their educational opportunities and will fully support employees in their educational pursuits.

Leave with pay may be allowed to employees to attend conferences and professional meetings, provided arrangements are approved by the supervisor in advance.  Travel expenses and per diem allowances may or may not be provided.  All allowances for travel and per diem must be approved in advance by your supervisor.

Based upon the needs of both the College, staff may wish to enroll in or be employed to teach courses for which they possess the necessary skills and qualifications. Staff must recognize that the operational needs of their work areas must take precedence over release time for classes.

The following guidelines have been set concerning educational and instructional release time for staff:

  • Staff should make every attempt to schedule classes during hours they are not working.
  • Staff must request permission from their supervisors to vary their schedules in order to take classes.
  • The Memo of Understanding form must be completed if pursuing instructional duties and a copy of that form provided to the HR Payroll Office
  • Time away from scheduled work hours due to classes must be taken as compensation time, vacation leave, or made up during the regular work week.
  • Classes that directly benefit the employee in performing their current duties may be taken during regular working hours as part of their job.  In this instance, the department, with the supervisor’s discretion, may pay for fees associated with CSI classes.

These guidelines are intended to provide consistency campus wide and to insure all staff are treated equally concerning release time.

5.12 SABBATICAL LEAVE (Rev: 12/04; 7/07)

Sabbatical leave of absence is a privilege available to qualified members of the faculty for intellectual refreshment and professional growth, which is normally obtained by study, research, travel, work experience, or other creative activity. The objective of a sabbatical leave is to enhance the service of the applicant to the College and to increase the distinction of the College.

It is expected that each individual requesting sabbatical leave for the following year will submit a written application to the President by December 1. It is suggested that this report be planned in consultation with the President. The application should be accompanied by a statement detailing goals, objectives and a program of study which the applicant proposes to follow while on leave. Upon completion of the sabbatical, each employee will submit to the President a written report on the completion of his or her stated goals and objectives. When formal college credit has been earned during the leave, an official transcript will also be required.

If an application is denied for lack of a suitable plan, the applicant will be given an opportunity to improve the plan and resubmit an application within a period of two weeks from the date of notification. An applicant will be notified by February 1 of his/her sabbatical status. A list of sabbatical alternates will be established each year in the event of a change of plans for individuals awarded a sabbatical.

An applicant for sabbatical must have rendered services at the College of Southern Idaho for a minimum of six consecutive years immediately preceding the sabbatical leave. A leave of absence, except for a sabbatical leave, does not count as a break in the continuity of service for purposes of sabbatical leave consideration. However, any such absence shall not be included as service with respect to the six-year requirement.

A sabbatical leave may be granted for a period of one full academic year, one full semester, or for one or two summer periods. Compensation for a one-year sabbatical leave shall be no less than 50 percent of the contract salary for the previous academic year. Compensation for only a one-semester sabbatical leave shall be the amount of the semester contract for the previous academic year. A summer sabbatical shall be for two-ninths of an academic year salary. Sabbatical leave shall be considered as regular service to the district for the purpose of salary. Employees on sabbatical leave shall not accept full-time positions for pay. If other grants or awards are received during the year as salary or compensation, the combination of sabbatical pay and other grants shall not exceed the applicant's annual contracted salary.

The method of payment will be in the same manner as if the employee were teaching in the district. The employee must render two full years of service to the institution immediately following his/her return from sabbatical leave unless waived by the College. Failure to perform will result in a payment to the district by the employee for the sum received proportionate to the time of failure to meet the obligation of teaching in the two-year period.

The maximum number of sabbatical leaves granted in any one year will not exceed 2 percent of the full-time faculty. The exact number will be determined by budgetary considerations and is based on the salary of the individual at the time of the application. The President, Executive Vice President/Chief Academic Officer, and appropriate Instructional Dean (with approval of the Board) shall choose from the applicants based on the following criteria:

Proposed work or study is concerned with a program that will directly benefit the College and its students.

Proposed work or study will result in the professional improvement of the College staff member.

The length of service of the applicant is a minimum of six consecutive years immediately preceding the requested sabbatical leave.

5.13  ADMINISTRATIVE LEAVE (Rev: 1/14)

Leave from duty for reasons other than those outlined in other leave categories may be granted to an employee upon approval of the President.  All leave in excess of 30 working days must be approved by the Board of Trustees. Such leave shall not exceed one year in duration.

5.14  MILITARY AND JURY DUTY LEAVE (Rev: 2/00)

Please refer to 3.14.05 Military and Jury Duty Pay.

5.15 WORK-RELATED INJURY OR ILLNESS (Rev: 5/17)

In case of a life threatening emergency, an employee should report DIRECTLY to the nearest hospital emergency room.

CSI Incident Report Form.
Release/Intent to Return to Work Form
Supervisor's Accident Report

Employee Responsibility

  1. Notify your supervisor immediately of illness, injury or accident.
  2. If immediate medical attention is necessary go to:
    • St. Luke's Magic Valley Occupational Health from 8 a.m. - 6 p.m., Monday - Friday.

    Medical Plaza
    775 Pole Line Rd. W #101
    Twin Falls, ID 83301
    208-814-8100

    • For areas outside of Twin Falls go to your local Occupational Health Provider
  1. If you need to seek treatment outside normal hours listed above please go to the nearest Emergency Department in your area.
  2. A post-accident drug screen is required for all work-related accidents & injuries.
  3. Notify the Public Safety Director at 732-6860.
  4. Complete a CSI Incident Report Form.
  5. Contact Payroll in the HR Office directly for the workers compensation First Report of Injury Form.

If unable to return to work employee MUST:

  1. Maintain contact with his/her supervisor
  2. Fill out leave slips and time loss for Workers Compensation
  3. Provide the Supervisor and HR with a Release/Intent to Return to Work Form completed by both employee and Physician

Supervisor Responsibility

  1. Complete and submit Workers Compensation Supervisor's Accident Report immediately to Payroll in the HR Office.
  2. Additionally, notify Payroll in the HR Office:
    • If employee is unable to Return to Work or requires accommodations
    • For Pay Status/Continuation of employment
  1. Confirm employee has completed the Workers Compensation First Report of Injury Form.
  2. DO NOT allow employee to return to work WITHOUT a Release/Intent to Return to Work Form.