CSI Employee Policies and Procedures Manual

Welcome to the official version of your

Edited by the Department of Human Resources


FoxWe are proud to offer you this electronic CSI Employee Policies and Procedures Manual. This manual is applicable to all College of Southern Idaho employees. Specific areas, such as Head Start or CSI Faculty, may have additions to this handbook that are greater, but not less, than the policies and procedures contained within.

This handbook provides some basic information relating to employment at the College. Please become familiar with its content and feel free to refer to it as a primary resource when you have a question. Your supervisor and the Human Resources Department are also always available to respond to your questions about its content and application.

The College of Southern Idaho is committed to a quality working experience for all employees. We encourage an environment of trust, civility, and mutual respect. If ever you have a concern about a violation of the policies in our handbooks, unlawful activity or unsafe practices, I encourage you to report it to your supervisor or to the appropriate administrator within the College.

The College also endeavors to sustain a work environment that promotes wellness and healthy lifestyles, decreases the risk of disease, and enhances the quality of life. I encourage CSI employees and families to strengthen health and well-being through educational opportunities, wellness activities and self-improvement.

I value your association with the College of Southern Idaho and look forward to working with you in our commitment to quality and service to each other, our students, and the community.


Jeff Fox, President
College of Southern Idaho

1.02  INTRODUCTION (Rev: 12/10)

The CSI Employee Policy & Procedures Manual is published by the Human Resource Department on the Internet as our official manual and to provide the most current and readily accessible information possible to our employees.  This electronic publication is a source of information regarding employment, compensation, leave, benefits, policies and procedures. A reference copy is also maintained in the Human Resource office.

The CSI Employee Policies and Procedures Manual is introduced and discussed with new employees at the point of hire.  Employees are responsible for learning the content and adhering to said policies and procedures. It is further understood that employees agree to conform to the rules and regulations of the College, including any changes, deletions, or additions to these policies and procedures.

Administration reserves the right to revise, modify, delete, or add to any and all policies, procedures, work rules, or benefits stated in this manual or in any document at any time.  Also, information contained in the electronic or printed handbooks and manuals may not represent the most current information available on any given topic.  Please contact the Human Resources Office with any questions you may have.

The language used in this manual is not intended to create a contract between the College and any of its employees for employment or for the provision of any benefit.

If there are any comments or questions concerning the information in these electronic documents, please reply to Judy Heatwole, Human Resources. We appreciate any suggestions that would assist us in making these electronic documents more useful and beneficial to you.


The Human Resource Department (HR) is responsible for policy and procedure development, communication, interpretation and compliance for all new and revised policy. The President of the College has final authority for policy interpretation and compliance.

Policy Approval Process

HR advises the President and Administration regarding changes in policy statements. Policy changes are initiated as needed in responding to recommendations and changes relevant to the College. Any employee or group of employees may also make recommendations for new or revised policies.

New and revised policies are communicated through e-mail to the employees for their comments. Following input from employees of the College, the President and his Administrative Council review the policy recommendation for Board of Trustees approval. The President may make changes, as he deems appropriate for the College.

Following approval by the Board of Trustees, the approved policy is added or changed in the CSI electronic document, which is the official version, of the CSI Employee Policies and Procedures Manual. All policy additions or changes are communicated to the employees by e-mail.

Procedure Approval Process

Procedural and general information changes or additions within the Manual, such as payroll procedures, hiring procedures, federal or state regulation, or benefit information do not require employee input.

Each Department or operating group is responsible for recommending their procedural changes to HR. Any employee or group of employees may also make suggestions for new or revised procedures. Procedural changes are approved by the President. Human Resources is responsible for updating procedural changes required by state or federal mandate and for other changes specific to Human Resources, such as employment, records retention or other administrative issues.

Procedure changes, beyond minor non-content changes, are communicated to the employees by e-mail.

Annual Review of Policy and Procedures

The Human Resource Department, in conjunction with campus departments, will review and revise policies and procedures annually and recommend changes as necessary.  All revisions will be considered by the President and the Administrative Council, as well as the PACE employee association and Faculty Senate.

Recommended changes will be presented to the Board of Trustees for final approval.  This process will allow the Board of Trustees to regularly review and revise as necessary policy and procedures of the College of Southern Idaho. Upon approval of the Board of Trustees the appropriate revisions will be made to the CSI electronic version and printed copy. 

Questions regarding these processes should be referred to the Human Resource Department.

The Policies and Procedures Manual was last reviewed and revisions published October 2018.

1.04  HISTORY OF THE COLLEGE (Rev: 1/14)

Please find this statement on the CSI History and Mission page.

1.05  MISSION STATEMENT (Rev: 7/08; 2/16)

Please find this statement on the CSI History and Mission page.

1.06  PHILOSOPHY (Rev: 7/08)

The College of Southern Idaho recognizes all individuals as having value in a democratic society. CSI believes that education is for everyone and at all stages of life -- meeting students where they are, helping them with where they want to be, and instilling the importance of lifelong learning. CSI strives to foster intellectual curiosity, critical thinking, informed engagement, social and civic responsibility, and productive global citizenship.

1.07  CORE THEMES (Rev: 12/17)

Community Success:  As a community college, we are committed to responding to the diverse needs of the communities we serve and to taking a leadership role in improving the quality of life of the members of those communities.

Student Success:  As an institution of higher education, we exist to meet the diverse educational needs of the communities we serve.  Above all institutional priorities is the desire for every student to experience success in the pursuit of a quality education. 

Institutional Stability:  Sustainable community and student success can only come from a solid institutional foundation.  The stability of our institution is dependent upon ensuring that we have adequate capacity and resources to ensure the effectiveness of our operations.

1.08  ACCREDITATION (Rev: 1/13)

The College of Southern Idaho received its first accreditation in 1968.  Since that time, the College has been continuously accredited by the Northwest Commission on Colleges and Universities (NWCCU).

Accreditation of an institution of higher education by the Northwest Commission on Colleges and Universities indicates that it meets or exceeds criteria for the assessment of institutional quality evaluated through a peer review process. An accredited college or university is one which has available the necessary resources to achieve its stated purposes through appropriate educational programs, is substantially doing so, and gives reasonable evidence that it will continue to do so in the foreseeable future. Institutional integrity is also addressed through accreditation.

Accreditation by the Northwest Commission on Colleges and Universities is not partial but applies to the institution as a whole. As such, it is not a guarantee of every course or program offered, or the competence of individual graduates. Rather, it provides reasonable assurance about the quality of opportunities available to students who attend the institution.

Inquiries regarding an institution's accredited status by the Northwest Commission on Colleges and Universities should be directed to the administrative staff of the institution. Individuals may also contact: Northwest Commission on Colleges and Universities 8060 165th Avenue N.E., Suite 100 Redmond, WA 98052, (425) 558-4224, www.nwccu.org.

Several of our programs are also accredited by the appropriate accrediting agencies, and graduates are eligible to take the qualifying examinations of the respective state and national licensing or registration bodies and join professional organizations.

1.09  IDAHO CODE  (Added: 2/00)

The College of Southern Idaho is maintained and operated pursuant to the Idaho Code 33-2101 and in accordance with all state and federal laws and regulations.

Idaho Code 33-2101 establishes the district, curricular, organizational, and revenue parameters within which junior (community) colleges in Idaho must function.  The College of Southern Idaho is the designated institution for District Four and is therefore authorized under the Code.

Persons seeking a complete legal description are directed to see Idaho Statutes: Title 33 Education, Chapter 21 Junior Colleges.

1.10 FACULTY SENATE (Rev 11/09)

All full-time and part-time faculty under a faculty contract (as determined by the appropriate Instructional Dean or the Executive Vice President Chief Academic Officer) are encouraged to participate in the Faculty Senate. The Faculty Senate renders the majority opinion of participating members to the administration.

For more information, please refer to the Faculty Handbook.


The Professional and Classified Employees organization (PACE) serves as the official voice of the College's regular non-teaching, non-administrative full- and part-time employees.

The PACE By-Laws explain the many functions of the organization.


Established by a Board of Trustees Resolution

The College of Southern Idaho has demonstrated its commitment to careful and environmentally sound use of resources by creating a system of renewable energy for heating its buildings, conserved drinking water by transitioning to canal water for landscape use, begun xeriscaping projects, established a systematic recycling program, and in other ways has been environmentally aware.

The College seeks to be a model to the community in matters of resource conservation and environmental practices as well as continue to demonstrate leadership in conservation and environmental sustainability practices to the communities we serve by striving to continuously reduce the environmental impact of our activities.