CSI Human Resources



2.01 Academic Freedom

The College of Southern Idaho subscribes to the following statements of the American Association of University Professors:

"Freedom in research is fundamental to the advancement of truth. Academic freedom in its teaching aspect is fundamental for the protection of the rights of the teacher in teaching and of the student to freedom of learning. It carries with it duties correlative with rights."

"Teachers are entitled to freedom in the classroom in discussing their subject, but they should be careful not to introduce into their teaching controversial matter which has no relation to their subject."

(Policy Documents & Reports, 10th ed. Washington, D.C.: American Association of University Professors, 2006.)

Academic freedom is essential to fulfill the ultimate objectives of an educational institution - the free search for the exposition of truth and applies to both teaching and research. The Board of Trustees of the College of Southern Idaho recognizes the principle of academic freedom, pursuant to which:

  1. The faculty member is entitled to freedom in the classroom to utilize his or her own teaching methods and to discuss his or her own subject within the guidelines of the course syllabus and consistent with professional conduct.

  2. The faculty member, as one of the employees of the College, enjoys all of the political rights of a citizen. However, he or she shall not solicit for, actively support or proselytize for any political candidate within the classroom or on the campus and thereby abuse his or her special position of influence.

Implicit in the principles of academic freedom are corollary responsibilities of the faculty who enjoy that freedom. Incompetence, indolence, intellectual dishonesty, serious moral dereliction, arbitrary and capricious disregard of standards of professional conduct and other shortcomings (see Termination of Employment: 3.05.04) may constitute adequate grounds for dismissal or other disciplinary sanctions against faculty members.

2.02 Responsibilities of Faculty

All CSI faculty are expected to be professional in their duties and to be loyal to the institution, its ideals, and its personnel. Part-time faculty should participate in institutional self-study and strive to maintain or raise the standards of the College through constructive criticism and suggestions to appropriate faculty and staff. The College expects part-time faculty to be willing to support administrative and group decisions and to work toward common goals.

All instructors should consider it a duty to help preserve and protect College property in every aspect of their professional endeavors.

2.03 Curriculum Committee

All new curricula or substantive changes to existing curricula must be approved by the Curriculum Committee.

2.04 Assemblies and Faculty Meetings

Full-time faculty are required to attend graduation at the end of the academic school year and the President's State of the College address during in-service week prior to the start of each semester.

Tuesday afternoons from 1:00 to 1:50 have been set aside throughout the institution for the sole purpose of providing a common time for meetings. This time should be left open in a faculty member's schedule for this purpose. (See Committees: 6.04)

2.05 Program Advising (Rev: 10/15)

Every degree-seeking student at the College is assigned an advisor. These advisors might include faculty teaching in the student's major field, but usually it will be the department chair or program manager. In the case of liberal arts majors, advisors will be assigned from the advising center. If a faculty member is assigned by the chair of the pertinent department, they will ensure that the advisor receives the training and resources that they need to carry out their advising responsibilities.

Faculty advisors must be available during their regular contract period, including in-service weeks, to assist advisees with early, official, and late registration. If an advisor must be away from campus during one of these times, the advisor should arrange for coverage of their advising responsibilities and notify their immediate supervisor.

Faculty advisors should be knowledgeable of:

Appropriate curricula for the majors or programs for which they advise;
Advising best practices, including the confidentiality of student information;
How responsibilities are shared between the student and the advisor;
Placement procedures;
General education requirements and goals;
Graduation requirements;
And transfer procedures,
All of which can be referenced in the current CSI catalog.

When meeting with an advisee, the advisor should recommend appropriate courses of study, initially assist in the mechanics of scheduling, review the educational progress of the advisee through their academic records, and make appropriate and timely referrals as needed.

The following items available on the CSI Website provide helpful advising resources:

CSI Catalog
Course Schedule
Advising Center
Advising Committee
The National Academic Advising Association is also an available resource

2.06 Class Rolls and Attendance Reports (Rev: 10/15)

The Office of the Registrar provides official class lists online through the college's employee portal.

Any student who is attending class and whose name does not appear on the current class list should be referred to the Office of the Registrar to resolve the problem.

For academic purposes, attendance and record keeping pertinent to instruction are left up to the individual instructor. However, for institutional purposes, each instructor shall check the class list for the names of students who do not attend in the first week of the course. The instructor should withdraw these students using the current protocol provided by the Office of the Registrar. For short or late start courses, consult the Office of the Registrar for guidance. It is extremely important for all instructors to make a personal commitment to report those names in a timely manner. If they do not, those names appear at the end of the semester as a loss to the course, and have a negative effect on the institutional attrition report.

Also, for institutional purposes, faculty must keep a record of attendance for each student during the semester. The last date of attendance is important for many institutional reports sometimes required at the end of the semester and must be submitted for students who have failed or have ceased participating in a class prior to the last regularly scheduled class meeting.

2.07 Classroom Scheduling

Master scheduling at the College is coordinated by the Office of Instructional Administration. Classes are to meet in assigned rooms at assigned times. Faculty are not to change classrooms or meeting times without the approval of the Office of Instructional Administration.

The room assignment for each class is listed in the Course Schedule.

2.08 Course Changes and Withdrawals

See the CSI Catalog > Becoming a Student > Registration.

2.09 Course Syllabi (Rev: 10/15)

Course syllabi shall reflect current course content, and shall be updated each semester that the instructor teaches the course. Guidelines and a checklist for syllabus development are available online through the CSI employee portal.

Copies of syllabi for all courses shall be on file with the Office of Instructional Administration or its designee (commonly the department chair). In any case, department chairs should always have access to course syllabi for all courses offered through their department.

2.10 Faculty Absences

Faculty are expected to conduct classes as scheduled. Those who must be absent from class must notify the students and department chair or dean as soon as the absence is anticipated or necessitated. The department chair or dean will recommend arrangements to cover the absence. (See Section 3.13)

2.11 Faculty Senate

All full- and part-time faculty serving under a faculty contract (as determined by the appropriate Instructional Dean or the Executive Vice President /Chief Academic Officer) are encouraged to  participate in the Faculty Senate.  (See Section 7 of this Handbook and Section 1.11 of the CSI Employee Policies and Procedures Manual)

2.12 Student Assessment

In general, students failing to complete and submit any scheduled assessment shall receive no credit (a zero score) for that assessment. However, if such failure results from some unavoidable circumstance (the burden of proof lies with the student), the instructor may allow the student to submit a comparable assessment at a later date, or may issue an "I" grade (Incomplete) for the course. For rules governing the assignment of the "I" grade, see the CSI Catalog> Becoming a Student > Records.

Final examinations in fall and spring semesters will be given based on the perpetual Final Exam Schedules published on the CSI website. Exceptions require the consent of the Executive Vice President/Chief Academic Officer.

Final exams may not be given during the week immediately preceding finals week. The foregoing sentence does not apply to unit or lab exams, or to summer or partial-semester courses. Exceptions to this policy at the request of individual students faced with extenuating circumstances may be approved by the department chair.

2.13 Course Grades (Rev: 10/15)

Course grades are recorded online through the employee portal as provided by the Office of the Registrar, and must be entered by the course instructor prior to a time designated by that office each semester. Once a grade has been submitted, it can only be changed by the instructor manually by contacting the Office of the Registrar.

2.14 Grade Appeal Policy

A student may appeal a grade that he or she feels is unfair through the grade appeal process. The entire grade appeal process focuses on fairness and due process for students and instructors. There are specific guidelines and procedures which must be followed in each grade appeal. This detailed information is available from the Admissions and Records Office.

2.15 Grading System

For current information on grading policy, see the CSI Catalog> Becoming a Student > Records.

2.16 Instructional Materials (Rev: 10/15)

Faculty should work cooperatively with the department chair and other interested instructors in the selection of texts required for courses. General criteria for text and instructional material selection are as follows:

  1. The number of required texts should be minimal.
  2. Texts should not be changed more than once every two years (six semesters) unless the text is clearly outdated.

Faculty should request desk copies of textbooks directly from the publishing company or salesperson. If a desk copy is not available, it can be purchased from the bookstore and charged to the department on the same basis as any other bookstore purchase. Faculty should request supplemental materials from the publisher.

To ensure an inventory of books when classes begin, faculty must adhere to ordering deadlines established by the CSI Bookstore.

At least one semester's notification of intention to change editions or to delete or change required materials for a class should be given to allow the bookstore to make adjustments to stock and decisions regarding book buy-back.

Bookstore hours differ between regular semesters and summer session. Current hours are avialalbe on the CSI Bookstore Website. Students can purchase textbooks online through the CSI web site.

2.17 Office Assignments and Office Hours (Rev: 10/15)

Most administrative offices are open from 8:00 AM to 5:00 PM, Monday through Friday.

Limited office space on campus necessitates sharing of offices.  Offices for faculty are assigned by each department chair in conference with the Executive Vice President/Chief Academic Officer, and approved by the Executive Vice President.

Faculty are expected to schedule office hours so that they may be available to confer with students.  The teaching schedule, preparation time, and office hours must total at least 30 hours per week on campus. There shall be at least five office hours per week. Unless the instructional schedule conflicts, at least one office hour shall be kept each day.  The office hour schedule should be observed as conscientiously as the class schedule.  A copy of the scheduled office hours must be posted near each instructor's door and on the CSI Web site.

2.18 Class Schedules

Each semester, class schedules are decided cooperatively by the instructor, the department chair, the appropriate Instructional Dean, and the Executive Vice President/Chief Academic Officer, based on anticipated student enrollment, demand for classes, and availability of instructors.

2.19 Academic Integrity (Added 10/15)

Academic Integrity Statement

The College values its mission as an educational institution. CSI students, faculty, staff, and administration are expected to be honest in all aspects of their college education and employment. All student work is evaluated with the assumption that the work presented is the individual’s own. All work submitted is to be a representation of an individual’s own ideas, concepts, and understanding. Anything less is unacceptable and is subject to disciplinary action as outlined in the Student and Faculty Handbooks. Please see the Academic Integrity Website for more information.

Disciplinary Procedure

Formal Definition of Academic Dishonesty:
Academic Dishonesty is any form of behavior which results in students giving or receiving unauthorized assistance in an academic exercise or receiving credit for work which is not their own.

Defined Acts of Academic Dishonesty:

  1. Cheating - using or attempting to use unauthorized materials, information, or study aids in any academic exercise. The term academic exercise includes all forms of work submitted for credit or hours.
  2. Fabrication - unauthorized falsification or invention of any information or citation in an academic exercise.
  3. Plagiarism - the adoption or reproduction of ideas, words, or statements of another person as one’s own without acknowledgment.
  4. Unauthorized Collaboration - sharing information or working together in an academic exercise when such actions are not approved by the course faculty member.
  5. Facilitating Academic Dishonesty - helping or attempting to help another to violate a provision of the institutional code of academic integrity.

(This list is not meant to be exhaustive of all acts of academic dishonesty, but is a guide to help faculty members and students understand what constitutes academic dishonesty.)

Academic Sanctions:
The goal of the disciplinary system at CSI is to educate students and to hold students accountable for their actions. Appropriate sanctions help the College to teach, and the student to learn, that there are negative consequences to inappropriate or dishonest actions.

The College strives for consistency in sanctions imposed for acts of academic dishonesty, while still allowing the faculty member a certain level of professional discretion. Faculty members are expected to impose an appropriate penalty, up to and including failure of the course. Potential penalties for academic dishonesty are to be stated in each course syllabus.

Disciplinary Sanctions

The faculty member meets with the student, determines if an incident of dishonesty has occurred, and applies sanctions according to the course syllabus. All incidents of academic dishonesty will be recorded in a database maintained by the Office of Instructional Administration (OIA). If the student has previous violations, the case will be additionally referred to the appropriate Instructional Dean after meeting with the faculty member. The Instructional Dean will determine if additional sanctions are warranted. Additional sanctions include, but are not limited to, college suspension, and college expulsion.

Academic Dishonesty Procedure (See Flow Chart)

A. Role of the Faculty Member
When a faculty member believes that a student has committed an act of academic dishonesty the faculty member is required to make a good faith effort to meet with the student. This meeting is to take place as soon after the incident as possible and may, if desired, include a third party such as the Department Chair or a second faculty member. The faculty member informs the student of the accusation and reviews the evidence with the student, then allows the student to present evidence or comment on the evidence that has been presented. The faculty member then determines, based upon a preponderance of evidence (which may include the student admitting to committing an act of academic dishonesty,) whether or not an act of academic dishonesty has taken place.

One of two determinations is possible: 1) an act of academic dishonesty did not take place and the case is dismissed, or 2) an act of academic dishonesty did take place.

The faculty member then informs the student of the determination. If it is determined that a violation did take place the faculty member informs the student of the sanction(s) dictated by the course syllabus.

The faculty member also directs the student to the Student Handbook for explanation of the student’s and College’s rights and responsibilities. (SEE APPEAL PROCESS BELOW). Regardless of the level of the sanctions imposed - “teachable moments” included - the faculty member documents the event, determination, and sanction(s), and reports these to the department chair and the OIA Database. If the student has previous violations, the student is required to meet with the Instructional Dean.

B. Role of the Department Chair
A student may appeal a faculty member’s decision to that faculty member’s department chair. The student has up to five working days to appeal, although exact timelines may vary by department or program. The department chair should determine if the student has appropriate grounds for appeal, as listed below. The department chair should act as an advocate for campus-wide equity, the student’s rights, and the instructional integrity of the faculty member’s classroom. The appropriate instructional dean and the OIA database should be made aware of any changes to the student’s sanctions and the overall case record.

C. Role of the Student
The student is required to meet with the faculty member and to comply with any disciplinary sanctions determined by the faculty. If the student has a record of previous academic integrity violations he/she is also required to meet with the appropriate instructional dean for possible additional sanctions. Failure to attend these meetings will result in the disciplinary process continuing in the student’s absence.

The student may appeal decisions of faculty members. Appeals may be successful only if appropriate grounds for an appeal exist as determined by the department chair, instructional dean or CAO hearing the appeal. Grounds for a successful appeal include at least one of the following:

  1. The course syllabus was not followed in the application of sanctions.
  2. Penalty is inequitable.
  3. Penalty is inappropriate for the violation.
  4. Demonstrable conflict of interest on the part of the faculty member or dean.
  5. Information not available at the time of the original decision has become available.

Decisions of faculty members are appealed to the appropriate department chair. Any appeals must be made within at most five (5) working days of the original decision. Specific programs or departments may have shorter timelines. Decisions of instructional deans imposing additional sanctions are appealed to the Chief Academic Officer. Appeal forms must be filed with the Office of the Instructional Dean or CAO within five (5) working days of the initial determination. Only appeals determined to have valid grounds will be considered. The Dean of Students may act as an advocate for the student and the student body as a whole throughout the appeal process.

A student may not withdraw from a course in order to avoid possible academic and disciplinary sanctions. If a student is suspected of committing an act of academic dishonesty, then the case must be concluded before the student may initiate a withdrawal.

Student Rights
As with any disciplinary case, a student has certain rights. These rights are as follows:

  1. The right of Due Process, where the student is notified of the accusations, is presented with the evidence related to the accusations, and has the opportunity to respond to the evidence and present his/her own evidence.
    2. The right to have each determination based upon a preponderance of evidence (that it is more likely than not that the action took place).
    3. The right that the sanction(s) befit the violation.

D. Role of the Instructional Dean
If the OIA has a record of previous incidents of academic dishonesty by the student in question, the student must meet with the appropriate Instructional Dean. The Instructional Dean contacts the student to schedule a meeting. The Instructional Dean reviews the student’s entire history of academic dishonesty and decides if additional sanctions are warranted. Additional sanctions may include, but are not limited to college suspension, and college expulsion.

Appeal Process - 2nd Role of the Instructional Dean and Role of the CAO
If the student chooses to invoke his/her appeal rights based on the faculty member and Department Chair’s or Dean’s sanction(s), the student must file a written appeal within at most five (5) working days of the initial determination.  Individual departments or programs may require shorter timelines if necessary. Appeals of faculty member and department chair’s decisions are made to the appropriate Instructional Dean. Appeals of Instructional Dean’s decisions are made to the Chief Academic Officer.

Only appeals which are determined to have valid grounds by the Hearing Officer will be successful.

Grounds for a successful appeal include one or more of the following:

  1. The course syllabus was not followed in the application of sanctions.
  2. Penalty is inequitable.
  3. Penalty is inappropriate for the violation.
  4. Demonstrable conflict of interest on the part of the faculty member or dean.
  5. Information not available at the time of the original decision has become available.

An administrative hearing will then be scheduled within one (1) week of the filing of the appeal, and the Instructional Dean/CAO will either serve as the Hearing Officer or designate another (such as another department chair, dean, or a CSI faculty or staff member) as the Hearing Officer for the hearing. The Dean of Students may act as an advocate for the student and the student body as a whole throughout the appeal process. The Hearing Officer reviews all evidence from both the faculty member and the student then determines the findings of the case and reaches a decision based on a preponderance of the evidence.

If the Hearing Officer determines that the student has not committed an act of academic dishonesty then they may overturn the faculty member’s decision. If the hearing officer determines that the student did commit an act of academic dishonesty then they may simply uphold the faculty member’s decision, ask the faculty member to re-consider the sanctions, or alter the sanctions themselves.

The Hearing Officer informs the Student, Faculty Member, Department Chair, OIA database, and the Dean of Students of their decision in writing.

Role of the Dean of Students
It is the responsibility of the Dean of Students to act as an advocate for students and the student body as a whole during the appeals process.

Role of the Office of Instructional Administration (OIA)
The Office of Instructional Administration will maintain a database of Academic Integrity violations, how they were handled, and the results of appeals. When informed of a new violation, the OIA will enter it into the database. If a student has one or more previous violations when a new one is entered the database administrator should contact the appropriate instructional dean who will then contact the student. To effectively promote a campus-wide environment of academic integrity ALL cases, including “teachable moments” need to be reported to the OIA database.

Timelines for Appeals
Department Chairs, Instructional Deans, and the Chief Academic Officer may, for good cause, extend the scheduling timelines described above. Individual departments and programs may require a shorter timeline for appeals if students are notified of this change in syllabi and program handbooks.

Suspected Academic Dishonesty Outside of the Classroom
The College requires that standards of academic integrity and academic honesty be upheld outside the classroom as well as inside the classroom. If a student is suspected of committing an act of academic dishonesty outside of the classroom (in a lab, the library, online, etc.) the student will be subject to the following: The person who believes that academic dishonesty took place will gather all available evidence and forward it to the faculty member of record for the class in question. The faculty member will then confront the student with the evidence and follow the steps as outlined above. It is the responsibility of all members of the College community to report incidents of academic dishonesty.

* This document is based, with permission, on the Disciplinary Procedure of Pueblo Community College of Pueblo, CO.

2.20 Political Activity

The faculty member, as one of the employees of the College, enjoys all of the political rights of a citizen. But he or she shall not solicit, actively support or proselytize for any political candidate within the classroom or on the campus and thereby abuse his or her special position of influence.

Faculty members are not prohibited from active campaign work in a political race as candidate or in support of a candidate. However, before making political commitments, it is advisable for a faculty member to discuss the situation and implications with his or her supervisor and the President. Any political activities must reflect the faculty member's own private life and feelings and not be representative of the College. No political activity should involve the College or its staff by implication or otherwise.

2.21 Professional Organizations

It is anticipated that faculty members will belong to professional and related organizations which reflect their academic background and interests at their own expense. When possible, the College may financially assist faculty members in attending meetings of these professional organizations with conference fees, room and travel costs and per diem.

2.22 Student Placement Exams (Rev: 10/15)

Before enrolling in freshman-level English, math classes or some programs, students are required to take placement exams. Additional specialized tests for professional and educational planning, academic ability, career exploration (interest and ability), etc., are available on the CSI campus. Resource offices include the Student Success Center, Career and Counseling Services, Center for New Directions, Learning & Tutoring Commons and specific academic and Professional-Technical departments. A complete list of tests offered on campus is available through the Counseling Center. GED/High School Equivalency classes and testing are available through the Academic Development Center.

2.23 Tutoring (Rev: 10/15)

Faculty are prohibited from charging their current students for tutoring services of any kind. Faculty charging for tutoring services under other circumstances are prohibited from using college resources.

2.24 Release of Student Information (Rev: 10/15)

The Family Educational Rights and Privacy Act (FERPA) was designed to protect the privacy of a student's educational records, to establish the right of students to inspect and review their educational records, and to provide guidelines for the correction of inaccurate or misleading data.

All faculty and staff must complete a tutorial on FERPA before accessing any student records. This tutorial is intended to ensure that anyone accessing student records understands their obligations under FERPA to protect those student records. For example, unless permitted in writing by the student, student course schedules, attendance records and grades may be disclosed only to college officials with legitimate educational interests.

2.25 Information Technology (Rev: 10/15)

The CSI Faculty Senate recognizes the importance of information technology both in education and in society. To help prepare our students to meet the challenges they face, a computer-literate faculty is essential to their college experience. To this end, all faculty are encouraged to integrate appropriate information technology into their classes and demonstrate the level of computer literacy expected of their students. (See Section 6.16 of the Policy and Procedures Manual, "Computer Use Policy Statement")