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2. FACULTY ACADEMIC POLICIES

2.01 Academic Freedom


The College of Southern Idaho subscribes to the following statements of the American Association of University Professors:

Freedom in research is fundamental to the advancement of truth. Academic freedom in its teaching aspect is fundamental for the protection of the rights of the teacher in teaching and of the student to freedom of learning. It carries with it duties correlative with rights."

"Teachers are entitled to freedom in the classroom in discussing their subject, but they should be careful not to introduce into their teaching controversial matter which has no relation to their subject."

(Policy Documents & Reports, 10th ed. Washington, D.C.: American Association of University Professors, 2006.)

Academic freedom is essential to fulfill the ultimate objectives of an educational institution - the free search for the exposition of truth – and applies to both teaching and research. The Board of Trustees of the College of Southern Idaho recognizes the principle of academic freedom, pursuant to which:

  1. The faculty member is entitled to freedom in the classroom to utilize his or her own teaching methods and to discuss his or her own subject within the guidelines of the course syllabus and consistent with professional conduct.

  2. The faculty member, as one of the employees of the College, enjoys all of the political rights of a citizen. However, he or she shall not solicit for, actively support or proselytize for any political candidate within the classroom or on the campus and thereby abuse his or her special position of influence.

Implicit in the principles of academic freedom are corollary responsibilities of the faculty who enjoy that freedom. Incompetence, indolence, intellectual dishonesty, serious moral dereliction, arbitrary and capricious disregard of standards of professional conduct and other shortcomings (see Termination of Employment: 3.05.04) may constitute adequate grounds for dismissal or other disciplinary sanctions against faculty members.

2.02 Responsibilities of Instructional Personnel

All CSI instructional personnel are expected to be professional in their duties and to be loyal to the institution, its ideals, and its personnel. Part-time instructors should participate in institutional self-study and strive to maintain or raise the standards of the College through constructive criticism and suggestions to appropriate faculty and staff. The College expects part-time instructors to be willing to support administrative and group decisions and to work toward common goals.

All instructors should consider it a duty to help preserve and protect College property in every aspect of their professional endeavors.

2.03 Curriculum Committee

All new curricula or substantive changes to existing curricula must be approved by the Curriculum Committee.

2.04 Assemblies and Faculty Meetings

Faculty are required to attend graduation at the end of the academic school year and the President's State of the College address during in-service week prior to the start of each semester.

Tuesday afternoons from 1:00 to 1:50 have been set aside throughout the institution for the sole purpose of providing a common time for meetings. This time should be left open in a faculty member's schedule for this purpose. (See Committees: 6.08.)

2.05 Program Advising

Every degree-seeking student at the College is assigned an advisor from among faculty teaching in the student's major field or, in the case of liberal arts majors, from the advising center. The faculty advisor for each major is assigned by the chair of the pertinent department, who also ensures that the advisor receives the training and resources that they need to carry out their advising responsibilities.

Faculty advisors must be available during their regular contract period, including in-service weeks, to assist advisees with early, official, and late registration. If an advisor must be away from campus during one of these times, the advisor should arrange for coverage of their advising responsibilities and notify their immediate supervisor.

Faculty advisors should be knowledgeable of:

When meeting with an advisee, the advisor should recommend appropriate courses of study, initially assist in the mechanics of scheduling, review the educational progress of the advisee through their academic records, and make appropriate and timely referrals as needed.

The following links provide helpful advising resources:

2.06 Class Rolls and Attendance Reports

The Admissions and Records Office provides official class lists online at MyCSI. Official class lists may also be obtained through the Jenzabar EX program. Instruction in the use of these programs is available to all instructional personnel during in-service week each semester. At other times, please contact your immediate supervisor.

Any student who is attending class and whose name does not appear on the current class list should be referred to the Admissions and Records Office to resolve the problem.

For academic purposes, attendance and record keeping pertinent to instruction are left up to the individual instructor. However, for institutional purposes, each instructor shall check the class list for the names of students who do not attend in the first week of the course. Such names must be brought to the attention of the registrar at the end of that week, using the current protocol provided by the Admissions and Records Office. It is extremely important for all instructors to make a personal commitment to report those names in a timely manner. If they do not, those names appear at the end of the semester as a loss to the course, and have a negative effect on the institutional attrition report.

After the fifteenth day of classes in a regular semester, instructors should attempt to identify and contact any student who is registered for their class but who has not attended or participated in any way ("no-show"). If the student cannot be contacted, or, being contacted, indicates that they do not intend to participate in the class, the instructor should withdraw the student using the current protocol provided by the Admissions and Records Office. For short or late-start courses, consult the Admissions & Records Office for guidance.

Instructors must report to Financial Aid the names of students who cease participating in a class prior to the last regularly scheduled class meeting. These names should be reported as soon as the date of last participation is known. However, if a student does not officially withdraw from the course, the instructor may have to wait until course completion to determine the date of last participation for that student.

2.07 Classroom Scheduling

Master scheduling at the College is coordinated by the Office of Instructional Administration. Classes are to meet in assigned rooms at assigned times. Instructional personnel are not to change classrooms or meeting times without the approval of the Office of Instructional Administration.

The room assignment for each class is listed in the Course Schedule.

2.08 Course Changes and Withdrawals

See the CSI Catalog > Becoming a Student > Registration.

2.09 Course Syllabi

Course syllabi shall reflect current course content, and shall be updated each semester that the instructor teaches the course. Guidelines and a checklist for syllabus development are available.

Copies of syllabi for all courses shall be on file with the Office of Instructional Administration or its designee (commonly the department chair). In any case, department chairs should always have access to course syllabi for all courses offered through their department.

2.10 Instructional Personnel Absences


It is the responsibility of instructional personnel, department chairs, deans and the Executive Vice President/Chief Academic Officer to provide maximal instructor time each semester.  Instructional personnel are expected to conduct classes as scheduled. Those who must be absent from class must notify the department chair or dean as soon as the absence is anticipated or necessitated. The department chair or dean will recommend arrangements to cover the absence.

Instructors who know in advance that they will miss a class should make arrangements for an adequate substitute; however, approval must be obtained from the supervisor. If the absence is due to illness or leave without pay, the substitute is eligible for compensation by the College. However, substitutes for instructors attending professional meetings at their own request or absent for other personal reasons will not normally be compensated by the College. Compensation of substitutes by the College under certain other circumstances may be approved by the Executive Vice President/Chief Academic Officer. (See also Leave Policies: 3.14.)

2.11 Faculty Senate

All full-time and part-time faculty serving under a faculty contract (as determined by the appropriate Instructional Dean or the Executive Vice President /Chief Academic Officer) are encouraged to  participate in the Faculty Senate.  (See Section 7 of this Handbook and Section 1.11 of the CSI Employee Policies and Procedures Manual)

2.12 Student Assessment

In general, students failing to complete and submit any scheduled assessment shall receive no credit (a zero score) for that assessment.  However, if such failure results from some unavoidable circumstance (the burden of proof lies with the student), the instructor may allow the student to submit a comparable assessment at a later date, or may issue an "I" grade (Incomplete) for the course.  For rules governing the assignment of the "I" grade, see the CSI Catalog> Becoming a Student > Records.

Final examinations in fall and spring semesters will be given based on the perpetual Final Exam Schedules published on the CSI website.  Exceptions require the consent of the Executive Vice President/Chief Academic Officer.

Final exams may not be given during the week immediately preceding finals week.  The foregoing sentence does not apply to unit or lab exams, or to summer or partial-semester courses.  Exceptions to this policy at the request of individual students faced with extenuating circumstances may be approved by the department chair.

2.13 Course Grades

Course grades are recorded online at a site provided by the Admissions and Records Office, and must be entered by the course instructor prior to a time designated by that office each semester. Once a grade has been submitted, it can only be changed by the instructor manually at the Admissions and Records Office.

2.14 Grade Appeal Policy


A student may appeal a grade that he or she feels is unfair through the grade appeal process. The entire grade appeal process focuses on fairness and due process for students and instructors. There are specific guidelines and procedures which must be followed in each grade appeal. This detailed information is available from the Admissions and Records Office.

2.15 Grading System


For current information on grading policy, see the CSI Catalog> Becoming a Student > Records.

2.16 Instructional Materials


Instructional personnel should work cooperatively with the department chair and other interested instructors in the selection of texts required for courses.  General criteria for text and instructional material selection are as follows:

  1. The number of required texts should be minimal.
  2. Texts should not be changed more than once every two years (six semesters) unless the text is clearly outdated.

Instructors should request desk copies of textbooks directly from the publishing company or salesperson.  If a desk copy is not available, it can be purchased from the bookstore and charged to the department on the same basis as any other bookstore purchase.   Instructors should request supplemental materials from the publisher.

To ensure an inventory of books when classes begin, the following ordering deadlines must be observed:

  • Books for fall semester – order by April 1st
  • Books for spring semester – order by October 1st
  • Books for summer semester – order by April 1st

At least one semester's notification of intention to change editions or to delete or change required materials for a class should be given to allow the bookstore to make adjustments to stock and decisions regarding book buy-back.

Bookstore hours differ between regular semesters and summer session. Generally, they are 8:00 AM to 5:00 PM with extended hours prior to the start of the semester. Students can purchase textbooks online through the CSI web site.

2.17 Office Assignments and Office Hours


Most administrative offices are open from 8:00 AM to 5:00 PM, Monday through Friday.

Limited office space on campus necessitates sharing of offices.  Offices for instructional personnel are assigned by each department chair in conference with the Executive Vice President/Chief Academic Officer, and approved by the President of the College.

Instructors are expected to schedule office hours so that they may be available to confer with students.  The teaching schedule, preparation time, and office hours must total at least 30 hours per week on campus. There shall be at least five office hours per week. Unless the instructional schedule conflicts, at least one office hour shall be kept each day.  The office hour schedule should be observed as conscientiously as the class schedule.  A copy of the scheduled office hours must be posted near each instructor's door and on the CSI Web site.

2.18 Class Schedules


Each semester, class schedules are decided cooperatively by the instructor, the department chair, the appropriate Instructional Dean, and the Executive Vice President/Chief Academic Officer, based on anticipated student enrollment, demand for classes, and availability of instructors.

2.19 Plagiarism and Cheating (Rev: 1/98)


In general, the burden of proof of student plagiarism or cheating lies with the faculty member. The following is the current CSI Honesty Policy found in the CSI Student Handbook available in the Student Information Office:

Honesty
Students are expected to be honest in all aspects of their college education.  All work is evaluted on the assumption that the work presented is the student's.  Anything less is unacceptable is subject to initial disciplinary action at the teacher's discretion.  For student appeal, refer to the section on Discipline Appeal.  Examples of dishonest practice include but are limited to:

    Cheating--The improper use of books, notes, other students' test, or other aids during an examination.  It is the responsibility of the student to obtain approval for the use of such aids prior to the time of the examiniation; otherwise, they will be considered improper.  An "examination" is defined as "any testing situation in which the score will be used for credit in a course."

    Plagiarism--Submission or presentation of a student assignment as one's own in which any portions are paraphrased without documentation or are identical to published or unpublished material from another source (including another student's work).  An assignment is defined as "any materials submitted or presented by a student for credit in a course."

2.20 Political Activity

The faculty member, as one of the employees of the College, enjoys all of the political rights of a citizen. But he or she shall not solicit, actively support or proselytize for any political candidate within the classroom or on the campus and thereby abuse his or her special position of influence.

Faculty members are not prohibited from active campaign work in a political race as candidate or in support of a candidate. However, before making political commitments, it is advisable for a faculty member to discuss the situation and implications with his or her supervisor and the President. Any political activities must reflect the faculty member's own private life and feelings and not be representative of the College. No political activity should involve the College or its staff by implication or otherwise.

2.21 Professional Organizations

It is anticipated that faculty members will belong to professional and related organizations which reflect their academic background and interests at their own expense. When possible, the College may financially assist faculty members in attending meetings of these professional organizations with conference fees, room and travel costs and per diem.

2.22 Student Placement Exams

All degree- or certificate-seeking students, whether part-time of full-time academic or vocational, are required to take a skills assessment test before registering. In addition, non degree-seeking students who plan to take a college-level math or English class are required to test prior to registration.

The test results are used for the following purposes:

1. To provide the student with an indication of his or her scholastic achievement levels.

2. To provide the student and his/her adviser with information that will aid in the process of educational planning and advising for appropriate class placement.

3. To bench-mark descriptive information about the college's student population, specifically scholastic achievement.

NOTE; Students transferring from other colleges will not be required to take the assessment if they have passing grades in college-level English and have passing grades in college-level math appropriate to their major.

NOTE: In addition, students who have taken the ACT and received a score of 21 or above in the English section will not be required to take the language usage (English) section of the placement test to determine placement. However, final English 101 placement depends on an departmental evaluation of a first-day writing sample. Students with an ACT of 26 or higher may waive English 101.

Students with an ACT score of 27 or above in the Math section can be directly placed in Calculus I.

Additional specialized tests for professional and educational planning, academic ability, career exploration (interest and ability), etc., are available on the CSI campus. Resource offices include the Academic Development Center, Counseling Center, the Center for New Directions, and specific academic/vocational departments. A complete list of tests offered on campus is available through the Counseling Center. GED/High School Equivalency classes and testing are available through the Academic Development Center.

2.23 Tutoring

Tutoring of students by faculty on college property is prohibited by Board policy. Faculty are not allowed to accept tutoring payment from students who are currently or have formerly been enrolled in their classes. The Board also questions the propriety of faculty members soliciting tutoring assignments or joining any organization for the purpose of procuring tutoring assignments.

2.24 Release of Student Information

The Family Educational Rights and Privacy Act (FERPA) was designed to protect the privacy of a student's educational records, to establish the right of students to inspect and review their educational records, and to provide guidelines for the correction of inaccurate or misleading data through information and formal hearings. Proper identification is required before a student can view his or her records. Students have a right to file complaints with FERPA concerning alleged failures by the institution to comply with the act. Questions concerning FERPA should be referee to the Director of the Office of Admission and Records. NOTE: Student names and addresses are not protected by FERPA.

The Office of Admission and records maintains a records file which contains the Application for Admission, ACT/SAT profile, high school transcripts and/or GED scores, CSI placement test scores, transcripts from other post secondary institutions attended, correspondence to and/or from them, and student requests for release of transcript. School officials who have legitimate educational interests are permitted access to all of these files.

2.25 Information Technology(Added: 12/00)

The CSI faculty senate recognizes the importance of information technology both in education and in society. To help prepare our students to meet the challenges they face, a computer-literate faculty is essential to their college experience. To this end, all faculty are encouraged to integrate appropriate information technology into their classes and demonstrate the level of computer literacy expected of their students